Administrative Assistant - Dallas, United States - CONSOR Engineers

Description

The Opportunity

CONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Dallas office. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.

Essential Duties & Responsibilities

Welcomes and assists in-person visitors

Answers, screens, and forwards incoming phone calls pleasantly and professionally

Receives, sorts, and distributes daily office mail

Prepares and distributes emails, correspondence memos, letters, faxes, and forms

Assists and coordinates office events and meetings

Maintains electronic and paper files, records, and reports

Maintains office supplies and equipment inventory by checking stock and anticipating needed supplies

Receipt and expense report reconciliation

Scanning, uploading, filing, and reconciling various documents

Maintains company vehicle log and upkeep of vehicles

Ensures the proper presentation and upkeep of shared space and common areas, including reception area and kitchen

May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations

Required Credentials

High School diploma or equivalent.

2+ years in an administrative role

Proficient knowledge of MS Office Suite: Word, Excel, PowerPoint, and Outlook

Strong attention to detail and organizational skills

Must maintain a positive, outgoing, and upbeat personality

Excellent written and verbal communication skills

Ability to multi-task and initiative to identify needs and see them through to completion

Maintain a high level of professionalism and integrity daily

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Consor is a North American water and transportation infrastructure consulting firm focused on going above, below, and beyond the surface to move people and communities forward. Our diverse teams tackle tough challenges to create inspiring communities together.

We are deeply committed to investing in our people—together we are stronger, more innovative, and able to fulfill a vision that makes a true difference. We offer a comprehensive benefits package including time off: PTO starting at 20 days/25 days with more than 5 years of relevant experience, nine holidays, parental leave and volunteer time off; wellness benefits: several health options, dental, vision, fitness fee reimbursement and company-paid life insurance, short and long term disability; and learning and development opportunities like education assistance, paid professional training and memberships and online learning platforms with thousands of courses. In addition, we offer 401(k) match, paid mass transit, and HSA contribution (all benefits are based on eligibility). While we count on our teammates to work hard, we also trust each other with the flexibility to prioritize ourselves, care for our families, and live life outside of work.

Our core values define our culture and the key behaviors we strive to exhibit everyday: Collaboration – every drop makes an impact: when we intentionally listen to a wide range of ideas and views, better solutions are created; Integrity – taking care of each other unites us: we build trust from individual acts, every day and in everything we do; and Grit – determination drives us forward: regardless of title, we roll up our sleeves to get the job done well.

People choose Consor because they know they'll get a better experience—and be better for the experience—whether they're a teammate, a client, or an external partner.