Development Specialist - Austin, United States - University of Texas at Austin

Description

Job Posting Title:

Development Specialist

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

May 20, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see:

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available

For more information about the College of Liberal Arts, please visit:

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

For more information on college staff professional development, please visit:

Purpose

Provide proactive and productive Advancement Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our donors, students, and faculty.

Responsibilities

• Travel Administration: Handle all travel arrangements, logistics, and reimbursements for the frontline, including Chief Development Officer, Senior Director, two Principal Gift Officers, and two Directors of Development and Advancement Service teammates as needed. This includes creating and tracking travel request and reimbursement vouchers (VE5, VP5, REQS, OOEF, VPE). When needed, the Development Specialist may also assist with travel arrangements for guests and donors.
• Frontline Support: Assist with personalized projects related to solicitations and prospecting and attending proposal forecasting monthly meetings and annual goal setting planning sessions.
• Purchasing and Reconciliations: Assist with deposit scheduling, supply charges, and reconciliations (VP7, VP1, VP2).
• Donor Engagement Support: Greet visitors, answer phone calls, and handle guest inquiries. Update donor contact information in the VIP database as needed. Along with all staff, assist the Associate Director of Development - Volunteer Leadership with the coordination of regular College events, including logistics, set up, and break down.
• Other related functions as assigned

Required Qualifications

Bachelor's degree. A minimum of one year experience assisting with development or travel arranging. Proven ability to manage multiple tasks and handle pressure under tight schedules. Proven ability to work independently and as a team member. Demonstrated high attention to detail. Excellent relationship building skills and interpersonal, communication, and organizational skills. High level of professionalism and customer service. High level of project management and time management skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years' experience in development or travel industries or one year of increasing responsibility in planning, executing, and evaluating high-level profile events. Demonstrated experience interacting with key university constituents, alumni, and donors. Demonstrated ability to interact effectively with university administrators, deans, faculty, and staff in providing good client and customer service. Proficiency in University of Texas policies, rules, and procedures. Experience with VIP, Outlook, and Excel.

Salary Range

$50,000 + depending on qualifications

Working Conditions

Typical office environment
Austin-area base is required with a blend of in-person work and remote work.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas