Administrative Assistant - Washington, United States - George Washington University

George Washington University Washington, United States

1 week ago

Description

I. JOB OVERVIEW

Job Description Summary:

The Office for Diversity, Equity, and Community Engagement supports GW's strategic priorities and aspirations for academic excellence by providing diversity expertise, tools, data and programming that inform and shape curricular, research, administrative and outreach activities to: improve teaching and learning outcomes; facilitate mentoring and leadership development; increase the dissemination and application of knowledge; and build and sustain vital community partnerships.

This position reports to the Director of the Multicultural Student Services Center (MSSC). The MSSC reports directly to the Associate Vice Provost, ODECE. Our vision and mission reflect our dedication to building a welcoming, enriching, and inclusive environment at GW. Our rich history demonstrates our role and impact across campus as educators, trainers, advocates, mentors, and community builders.

Duties

This position performs all major office administrative functions in the Multicultural Student Services Center. Responsibilities include, but are not limited to, budget, payroll, internal and external payment, Banner assistance/office supervisory, and to a lesser extent, related clerical or technical duties for the director.
Assigns, supervises and reviews the work of student staff in daily operations, manages the processing of correspondence, reports, course materials, publications, payroll-personnel forms and academic and administrative records for senior staff.
Plans work distribution for peak periods and arranges for, selects, and trains temporary employees as needed.
Assists supervisor in planning and preparation of grant or budget proposals and subsequent changes. Monitors and reconciles office expense budgets.
Manages student staff and guides the process and content when students answer inquiries from customers including students, university staff, sponsors or general public; this position normally handles more complex inquiries personally.
Complies workload statistics and composes or assists in developing operational reports.
Contacts other university departments to request housekeeping and maintenance services; submit payroll for staff, reviews and reconciles expense or payroll discrepancies; gives or solicits operational information; expedites procurement and schedules and arranges for meetings, conferences and social events.
Recruits, interviews, hires, and manages student staff in conjunction with senior staff (Multi Cultural Counselor/Sr. Program Coordinator) including reception staff, media team staff, volunteers, etc.
Manages reception area and all associated cultural imagery and staff motivational assignments, including lobby and hallway images on the first floor, communication, bulletin boards, and lobby-based communication media, including slideshows.
Supports external marketing programs, scheduling of student staff, student organizations, and other users. Updates weekly bulletin as it relates to the university and MSSC calendar, updates newsletter and other communications.
Manages center use, schedules and leads student staff to ensure that meeting spaces are utilized consistently, fairly, and appropriately. Ensures that rooms are clean, audio visual technology is in place and operational.
Manages student staff to be sure that space turnover is completed and ready for next group, oversees facility RSVP process, communications, feedback, and trouble shooting.

The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

2+ years of responsible business, or higher education administrative experience, including six to twelve months of supervisory experience preferred.
Functional and operational knowledge of Google products, and Microsoft Office products to include word processing skills desired.

Typical Hiring Range

$ $25.13 How is pay for new employees determined at GW?

II. JOB DETAILS

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

Diversity and Inclusion

Family

Administration

Sub-Family

Administrative / Operations

Stream

Service and Support

Level

Level 2

Full-Time/Part-Time:

Full-Time

Hours Per Week:

Work Schedule:

8am-5pm, Monday-Friday, some nights, some weekends

Will this job require the employee to work on site?

Yes

Employee Onsite Status

On-campus (in person)

Telework:

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status
Your resume should include the average weekly hours worked in each position

Internal Applicants Only?

Posting Number:

S012936

Job Open Date:

04/30/2024

Job Close Date:

If temporary, grant funded or limited term appointment, position funded until:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Administrative Assistant

2 weeks ago

Seneca Resources Washington, United States

Title: Administrative Assistant · Location: Washington D.C., (2-3 days onsite) · Duration: Direct hire · SUMMARY: · The Administrative Assistant will be responsible for assisting the Director of Operations and works collaboratively with the team on multiple projects including da ...
Administrative Assistant

2 weeks ago

Tiber Hudson LLC Washington, United States

Administrative Assistant · Top Washington, D.C. law firm specializing in municipal securities and affordable housing law seeks full-time administrative assistant with college degree demonstrating superior academic performance (GPA 3.5 or higher). Excellent organizational skills, ...
Administrative Assistant

2 weeks ago

elite personnel Washington, United States

We've teamed up with an esteemed not-for-profit and membership association, known for its significant global influence. Celebrating its 50th anniversary in 2024, this organization is committed to advancing education for societal change and is presently in search of a highly organ ...
Administrative Assistant

2 weeks ago

NIRA INC Washington, United States

NIRA, Inc. is looking for an Administrative Assistant to support Federal Aviation Administration (FAA). Responsibilities include providing administrative and technical writing support; collaborate with FAA programs to answer data calls, develop consolidated responses for director ...
Administrative Assistant

1 week ago

LHH Washington, United States

LHH is currently partnering with a well known organization in the Washington, DC area looking to bring on an Administrative Assistant for a temp to hire contract. The ideal candidate will have 2+ years of strong Administrative support experience. The hourly pay for the position i ...
Administrative Assistant

2 weeks ago

ARK Solutions, Inc. Washington, United States

Role Title: Strategic Planning Management Analyst · Required Skills: Minimum of two (2) years of relevant work experience · Familiarity with computers and common business applications are necessary, and the candidate must have excellent communications and reading skills and a hi ...
Administrative Assistant

1 week ago

Addison Group Washington, United States

The Administrative Assistant position plays a crucial role in the success of the Recruiters/BDMs at Addison Group. Without the support of the Admin, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessar ...
Administrative Assistant

1 week ago

Open Systems Healthcare Washington, United States

Position Overview: Responsible for assisting in and supporting the day to day operations of Open Systems Healthcare by providing general support to areas including but not limited to; sales, payroll, human resources, recruiting, payroll, marketing, support for the clinical team. ...
Administrative Assistant/Bookkeeper

1 week ago

Guest Services Washington, United States

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit. ESSENTIAL FUNCTIONS Responsible for daily sales reports for two locations: Seven Bays Marina and Kel Administrative Assistant, Adm ...
Executive Administrative Assistant

2 weeks ago

Community College Preparatory Academy Washington, United States

Company Description · The Community College Preparatory Academy (CCPREP) is changing the landscape in some of the most challenging neighborhoods in Ward 8 and across the District of Columbia. Our mission is to provide an innovative and rigorous education environment for under-cre ...
Legal Administrative Assistant

2 weeks ago

Hall Render Washington, United States

Summary · Hall, Render, Killian, Heath & Lyman, P.C., a national law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced Legal Administrative Assistant for our Washington, D.C. office. A Legal Administrative Assis ...
Executive Administrative Assistant

2 weeks ago

LHH Washington, United States

LHH is currently partnering with a well-known non profit in the Washington, DC area looking to bring on an Executive Assistant for long term temp contract with the potential to be brought on permanent. The contract will begin ASAP. The position requires 5 days a week onsite. The ...
Executive Administrative Assistant

6 days ago

CINQCARE Washington, United States

CINQCARE · Administrative Assistant · Position Description · Overview · The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. with accountability for providing strategy, judgment, ...
Executive Administrative Assistant

6 days ago

Bering Straits Native Corporation Washington, United States

Maintains record of work accomplished, files and document completed work, and works in cooperation with others in large, complex efforts. - Must use their own judgment in locating, selecting, and applying the most appropriate authorized alternative a Administrative Assistant, Exe ...
Parttime Administrative Assistant

3 weeks ago

Griffin Legacy & Associates, LLC Washington, United States Part time

Overview: · Griffin Legacy & Associates LLC (GLA) is a social impact small business that grounds its work on building better communities. Our work seeks to mobilize educational institutions, grassroots organizations, nonprofits, for-profits, and government entities to use collect ...
Administrative Support Assistant

2 weeks ago

NikSoft Systems Corporation Washington, United States

A minimum of Active Secret clearance required. · 4 days onsite; 1 day Remote. · We are looking for an Administration Support Assistant to assist in administering the Section 232 Export Administration Program. The full-time employee must have an active Secret clearance (or higher) ...
Legal Administrative Assistant

1 week ago

Palmer Legal Staffing Washington, United States

A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days. · Status: Direct Hire · Salary: $80-100K DOE · What You'll Do: · Provide detailed and ...
Finance Administrative Assistant

1 week ago

Special Olympics Washington, United States

Position Title:Finance Administrative Assistant · Location:Washington, DC (hybrid:2-3 days in office/week) · Departments:Finance · Reports to:Controller / VP of Finance · Reporting to the Controller / VP of Finance, the Finance Administrative Assistant will provide direct fin ...
Senior Administrative Assistant

1 week ago

ARA Washington, United States

The Capital Area Division (CAD) of Applied Research Associates, Inc. (ARA) is seeking a responsive, proactive Senior Administrative Assistant to support the DoD in development of a multi-component/technology system to counter an adversary deep behind enemy lines. This contingent ...
Legal Administrative Assistant

4 days ago

Crowell & Moring Washington, United States

Job Description · Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is ...