- Greets callers and provides assistance as needed.
- Receives and screens telephone calls in a manner consistent with office policy and attorney preference. Provides telephone assistance and replies to incoming requests through a team d-list.
- Inputs, edits, and finalizes attorney time into timekeeping system.
- Prepares travel and expense reimbursements for submission to Accounting Department. Returns all original receipts to requestor.
- Prepares check requests and processes vendor invoices.
- Prepares New Client/New Matter forms.
- Performs billing edits.
- Inputs and updates business contacts in Outlook and firm database.
- Assists with print, scan and copy jobs as assigned.
- Creates and assembles binders, including creating table of contents.
- Performs mail merge and coordinates large client mailings and distributions.
- Transcribes audio tapes and/or digital files.
- Proofreads documents to ensure accuracy of copy, grammar, punctuation, and correct formatting. Arranges for return of work to requestor.
- Coordinates travel arrangements by securing air, hotel and car reservations for attorneys as assigned.
- Coordinates conferences, meetings, appointments, and preparation of materials.
- Enters visitor names into OfficePass Visitor Management System.
- Attends practice group meetings and takes minutes.
- Assists with practice group events. Books conference rooms, creates name tags, prepares signage, and assists with escorting guests to conference room.
- Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data.
- Coordinates projects with secretaries, service departments, and outside vendors, as appropriate.
- Performs other duties as assigned by management.
- Demonstrates basic knowledge of MS suite of products such as Word, Excel, PowerPoint and Outlook.
- Knowledge of Elite, InTapp, Interaction, and ChromeRiver a plus.
- Ability to exercise sound judgment and discretion as well as perform routine and non-routine tasks with care, attention to detail, and efficiency.
- Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload.
- Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors, and external contacts.
- Must possess a thorough command of the English language, including excellent spelling, grammar and punctuation.
- Ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature.
- Must possess the interpersonal skills necessary to communicate information with tact and courtesy as well as follow instructions effectively from a diverse group of clients, attorneys and staff.
- Ability to accurately type a minimum of 50 words per minute.
- Basic knowledge of standard office equipment including copy, fax and scanning machines.
- Ability to work overtime hours as requested.
- Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs.
-
Administrative Assistant
4 weeks ago
LHH Washington, United StatesLHH is currently partnering with a well known organization in the Washington, DC area looking to bring on an Administrative Assistant for a temp to hire contract. The ideal candidate will have 2+ years of strong Administrative support experience. The hourly pay for the position i ...
-
Administrative Assistant
2 weeks ago
The Ford Agency Washington, United StatesThe Ford Agency is working with a global human rights organization with offices in DC and New York to find an Administrative Assistant to support executives and internal projects, including an office move. This busy team is looking for someone who can liaise between the offices, ...
-
Administrative Assistant
1 day ago
Open Systems Healthcare Washington, United StatesPosition Overview: Responsible for assisting in and supporting the day to day operations of Open Systems Healthcare by providing general support to areas including but not limited to; sales, payroll, human resources, recruiting, payroll, marketing, support for the clinical team. ...
-
Legal Administrative Assistant
1 week ago
Russell Tobin Washington, United StatesTitle: Legal Administrative Assistant · Location: Washington, D.C. · Salary: $75,000-100,000, DOE · Summary: Our client, a nationally recognized litigation firm, is adding a Legal Administrative Assistant to its office in the nation's capital This is a fantastic opportunity with ...
-
Litigation Administrative Assistant
1 week ago
Consilio LLC Washington, United StatesAn AmLaw200 law firm is seeking an experienced litigation administrative assistant to join their DC based team. The role would support the commercial litigation attorneys and paralegals with legal and administrative tasks, covering responsibilities like: · ECF Filing for both st ...
-
Legal Administrative Assistant
2 weeks ago
Consilio LLC Washington, United StatesOur client, a highly regarded law firm, is actively seeking a legal administrative assistant with a minimum of 3 years of law firm assistant experience to join their team in DC. This role will support attorneys and paralegals with preparation of correspondence, legal documents, e ...
-
Administrative Assistant
5 days ago
FSA Federal Washington, United States: · Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the infrastructure of criminal enterprises. · FSA Federal (FSA) is focused on delivering unsur ...
-
Administrative Assistant/Bookkeeper
3 weeks ago
Guest Services Washington, United StatesThe Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit. ESSENTIAL FUNCTIONS Responsible for daily sales reports for two locations: Seven Bays Marina and Kel Administrative Assistant, Adm ...
-
Executive Administrative Assistant
3 weeks ago
Bering Straits Native Corporation Washington, United StatesMaintains record of work accomplished, files and document completed work, and works in cooperation with others in large, complex efforts. - Must use their own judgment in locating, selecting, and applying the most appropriate authorized alternative a Administrative Assistant, Exe ...
-
Senior Administrative Assistant
1 day ago
Orbis Corporation Washington, United StatesJob Description: This Senior Administrative Assistant position is in support of the Naval Sea Systems Command Code 03S (NAVSEA 03S) Digital Industrial Operations (DIO)Navy Maritime Maintenance Enterprise Solution (NMMES) Program. · NMMES is composed of IT systems, applications, n ...
-
Executive Administrative Assistant
2 weeks ago
The Bartech Group Inc Washington, United StatesBartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has ...
-
Stratitia, Inc. Washington, United StatesBACKGROUND: · Prosper Africa is a Presidential-level, national security initiative to strengthen the strategic and economic partnership between the United States and African countries. Prosper Africa builds a 21st Century U.S.-Africa partnership by increasing two-way trade and i ...
-
Senior Administrative Assistant, Policy
1 week ago
Beacon Hill Washington, United StatesTo Apply for this Job Click Here · Join our client, a trade association in Washington, DC, as a temporary-to-hire Senior Administrative Assistant for their Policy team You'll handle administrative tasks like travel booking, calendar management, and meeting logistics while suppo ...
-
Sr Administrative Assistant- PRN
1 day ago
Children's National Hospital Washington, United StatesThe Senior Administrative Assistant will perform complex diversity of secretarial and clerical duties under general supervision. · PRN- As Needed · Qualifications: · Minimum Education · High School Diploma or GED (Required) Or · Minimum Work Experience · 3 years secretarial ...
-
Senior / Lead Administrative Assistant
1 day ago
Cheniere Washington, United StatesJob Description · At Cheniere, we provide the world with safe, reliable energy. But more than that, we provide opportunities for our talented employees to impact their communities every day. Our diversity is key to our continued success and forges a path where our culture suppor ...
-
Administrative Assistant
4 weeks ago
Addison Group Washington, United StatesThe Administrative Assistant position plays a crucial role in the success of the Recruiters/BDMs at Addison Group. Without the support of the Admin, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessar ...
-
Administrative Assistant
2 weeks ago
The Bartech Group Inc Washington, United StatesBartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has ...
-
The Bhutan Foundation Washington, United StatesJob Vacancy: Operations Officer · The Operations Officer will lead and assist with work integral to the fundraising and operations of the Foundation. This includes processing donations, managing donor database, and assisting in day-to-day administrative functions. The Operations ...
-
UEAS Front Desk Administrative Assistant
2 weeks ago
American University Washington, United StatesAmerican University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University. · Department: · ...
-
Legal Administrative Assistant
3 weeks ago
Hawthorne Lane Washington, United StatesAre you a college graduate with at least six-months or more years of administrative experience? Are you looking for an opportunity to join a prestigious law firm in DC? A premier litigation law firm is seeking to add several legal administrative assistants to their team. In this ...
Legal Administrative Assistant - Washington, United States - Crowell & Moring
Description
Job DescriptionCrowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
Job Summary
The Legal Administrative Assistant is accountable for providing entry-level administrative support and customer service to attorneys, Legal Secretaries and assigned practice groups in order to meet critical deadlines within established guidelines.
Job Responsibilities
Knowledge, Skills and Abilities
Education
The position requires a High School Diploma or GED. AA/BA/BS degree or equivalent specialized training a plus.
Experience
The position requires one (1) year of office experience. Legal administrative experience a plus.
Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package which includes progressive options such as back up child care, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.
EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.
