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    Administrative Assistant - Los Angeles, United States - Create Music Group

    Create Music Group
    Create Music Group Los Angeles, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Create Music Group is an LA-based digital music company that provides artists and labels with distribution, rights management, and creative services. We monetize billions of monthly music streams and have collected over millions in previously unclaimed revenue for artists and labels. Clients include Ice Spice, Future, JLo, City Girls, Slander, Marshmello, Don Diablo, Trippie Redd, Migos, and more.

    SUMMARY:

    The Administrative Assistant will report to the HR Business Partner and support various teams cross functionally specifically to Executives, Office Management and HR. This role will require strong organization and effective time management including but not limited to: heavy calendar scheduling for Executives across different time zones, this may also include international time zones; assisting and supporting HR Business Partner on administrative tasks.

    This is a part time role and must be based in Los Angeles. This role is required to be in office everyday to support and ensure office operations are running smoothly.

    RESPONSIBILITIES:

    • Manage calendars and schedule meetings for SVP of Data & SVP of M&A.
    • Manage and book travel for SVP of Data & SVP of M&A and their teams as needed.
    • Proactively meet Executive & HR administrative needs throughout day to day commitments to ensure operational efficiency.
    • Assist with ordering new hire equipment and ship to employees as needed in a timely manner.
    • Maintain and organize digital personnel files, various trackers, and consistently using platforms including Google Calendar, Slack, MailChimp, Amazon, InstaCart, etc.
    • Review and distribute office mail daily and ensure all packages are received/picked up by employees/teams.
    • Ensure proper sign in/out of all guests/clients entering the office.
    • Direct all incoming guests/clients arriving at the office to proper point of contact.
    • Ordering office supplies and inventory as needed.
    • Maintain kitchen cleanliness by organizing daily and throwing out items at the end of the week.
    • May assist with various administrative duties as needed.

    QUALIFICATIONS:

    • High School Diploma and/or Bachelor's Degree in Communications, Psychology, or a related field
    • 2+ years of previous experience in an office setting
    • 2+ years of previous experience working with Executive leadership
    • Previous experience with Google calendar scheduling in different time zones (international time zones is a plus)
    • Ability to maintain professionalism and confidentiality
    • Strong organizational skills and ability to prioritize and manage multiple tasks at once
    • Strong verbal and written communication skills
    • Strong customer service etiquette and ability to communicate with staff of all levels
    • Ability to have a strong sense of urgency and responsiveness to think critically
    • Ability to lift up to 10-15lbs as needed
    • Ability to learn and use different technical systems as needed

    PAY SCALE:

    • $ $18.50/hour
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