Administrative Assistant - Los Angeles, United States - Abundant Blessings

Abundant Blessings

Verified Company

Los Angeles, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant - Homeless Services

ABUNDANT BLESSINGS

________________________________

Title:
Administrative Assistant - Homeless Services

FLSA:
Non-Exempt, Full-time

Supervisor:
Operations Manager

Pay Range or Rate:
$22.00 to (Determined on Experience)

Location:
Los Angeles, California

________________________________

At Abundant Blessings, it is our mission to continue the fight, to end homelessness through providing short-term or long-term crisis supportive housing services and necessary resources, for people who are experiencing homelessness, prolonged poverty, and poor health, have support to lead safe, stable lives as they transition to permanent housing.

We do this by employing the most qualified staff, dedicated volunteers and partnerships that believe in everyone's potential and ability to feel successful as defined in their own terms.

POSITION OVERVIEW

The Administrative Assistant I (also referred to as "position") will be responsible for providing an array of administrative, technical assistance, and highly specialized clerical duties, tasks, and functions to Abundant Blessings executive leadership, management, and/or administrative personnel (also referred to as "Abundant Blessings personnel") as required.

The position shall perform tasks such as:

entering data into Abundant Blessings specific databases, maintaining, and organizing files, and supporting management teams on assignments as requested.

The position will work directly with Abundant Blessings personnel to ensure that client level data obtained from Abundant Blessings team members such as Site Managers, Case Managers and other staff are appropriately factored and tracked in relevant databases to allow for a variety of reports that can be created and retrieved on client progression through Abundant Blessings program steps.

The administrative Assistant adheres to federal, state, county, and city policies and guidelines and complies with accomplishing any assigned tasks on the job accordingly.

Providing highlevel support to the Executive Director and Executive Assistant.
Performs other duties as assigned by Abundant Blessings personnel.
Performing a variety of administrative functions pertaining to Abundant Blessings Programs.
Producing, reviewing, and revising diverse written materials, such as reports, proposals, and policies.
Maintaining confidentiality of sensitive information.
Facilitating and attending executive meetings: material preparation and distribution, minutes, and followup.
Researching and staying up to date with regulations and developments of potential impact to Abundant Blessings.
Organizing employee and executive events, such as planning sessions, annual meetings, and staff celebrations.
Developing and maintaining strong relationships with crossfunctional teams and departments.
Interacting with outside vendors, and or auditors, to help ensure compliance, sharing of accurate information, and confidentiality of Abundant Blessings Programs.
Managing and/or contributing to special projects as needed.

Qualifications / Requirements

Graduation from an accredited college OR one or two years of experience providing strong administrative support to a highlevel executive or team as an Administrative Aid, Administrative Trainee.
Outstanding verbal and written communications, including wellpresented written materials, and editing/proof reading ability.
Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines.
Comfortable with public speaking and presentations.
Accuracy, attention to detail, and timely followup on outstanding items.
Excellent people skills. Ability to manage sensitive situations with tact and professionalism and maintain confidentiality.
Sound judgment, capable of analyzing situations and recommending solutions and alternatives.
Proficiency at interpreting and analyzing a variety of documents, such as governmental regulations and professional publications.
Strong initiative and readiness to take on special projects and/or additional tasks.
Promotes interdisciplinary collaboration, fosters teamwork; has excellent boundaries and people skills.
Excellent organizational skills, good at multitasking; works in a collaborative manner across the organization to achieve departmental and overall organizational goals.
Ability to make thoughtful decisions and exercise sound judgment; be selfdirected, assertive, resourceful, and creative in problem solving.
Ability to be a thoughtful listener and adept at capturing feedback; give and receive constructive criticism; use diplomacy in all aspects of the role.
Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization may be limiting.
Ability to interpret a variety of instructions furnished in written, oral, schedule, or diagram format.

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