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Riverside

    Executive Assistant I - Riverside, United States - County of Riverside, CA

    County of Riverside, CA
    County of Riverside, CA Riverside, United States

    1 week ago

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    Description

    ABOUT THE POSITION


    Riverside University Health System's (RUHS) - Behavioral Health department seeks an Executive Assistant I who will support the Peer Support Services division located in Riverside.

    The incumbent in this position will provide administrative support to the Deputy Director of Peer Support Services.

    Responsibilities include, but are not limited to:

    • Coordinating travel arrangements.
    • Scheduling appointments including coordination of time, place, and participant arrangements for meetings.
    • Sort, screen, and route incoming mail.
    • Provide general information to clients and/or refer them to appropriate party.
    • Take and prepare meeting minutes; type correspondences, memoranda's, reports, documents, and briefs.
    • Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheets and special databases.
    • Monitoring the peer staff call-in line
    • Process printing orders and other Materials Management processes
    • Communicate with staff on new policies and procedures

    Desired Experience:


    A self-starter, team-oriented, experience working with people with disabilities, experience working in behavioral health environments, possesses emotional intelligence training, diversity, equity and inclusion training, advanced English language skills, personal lived experience as a person with behavioral health recovery or a family member of a person living with a behavioral health challenge.

    Driving is required. A Valid CA Driver's License is needed.

    Schedule: 9/80- 8:00am - 5:30pm


    Location:
    Rustin Ave. Riverside CA.

    Meet the Team


    EXAMPLES OF ESSENTIAL DUTIES

    • Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.
    • Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.
    • Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings.
    • Assembles information from various sources and arranges it into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records, and indexes.
    • Provides general information to office and telephone callers and/or refers them to the appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.
    • Coordinates time, place, and participant arrangements for meetings.
    • Sorts, screens, prioritizes, and routes incoming mail; Maintains office supply inventories and orders supplies.
    • Train or orient new employees; provide a lead or full supervision of a small clerical unit; Provide vacation and temporary relief as required.

    MINIMUM QUALIFICATIONS

    Education:
    Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.

    Experience:
    Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)

    Knowledge of:

    A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; Indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.


    Ability to:

    Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives.


    SUPPLEMENTAL INFORMATION

    License/Certificate:
    Possession of a valid California Driver's License may be required.

    Veteran's Preference

    The County has a Veterans Preference Policy.

    Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application.

    For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veteran's preference.


    See the policy here:

    Reasonable Accommodations:


    The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA).

    If you are a qualified individual and need a reasonable accommodation to take this exam, contact the recruiter before taking the exam.

    For additional information and the accommodation form, visit the Disability Access Office web page at:

    Open to All Applicants

    This recruitment is open to all applicants.


    Applicants who are current County of Riverside employees and/or current employees of the Department/Agency may be considered before other applicants depending on the volume of applications received.

    Qualified applicants may be considered for future vacancies throughout the County.

    Application Period

    BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSITION MAY CLOSE WITHOUT NOTICE.

    Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.

    Include relevant work experience details on resume and/or application


    Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process.

    A description of job duties directly copied from the job classification or job posting will not be considered.

    Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.

    If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc.

    (AICE).

    For specific questions regarding this position, please contact Jesus Colin at
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