- The CEO's schedule is dynamic. It is crucial to anticipate the needs of the CEO and design the calendar with the end user in mind.
- Ensure that the CEO understands the basics of who, what, where, why, and how of every meeting. Prepare all essential logistics and support research and preparation for the CEO's meetings
- Schedule, execute, and coordinate a seamless run of the CEO's daily schedule, juggling multiple, simultaneous requests across various time zones
- Manage high volume of email traffic. It's a skill and an art. Monitor and respond to inbound and outbound physical mail for CEO
- Accountable for overseeing, arranging and booking all travel and check ins, coordinating with all stakeholders, and planning for the CEO's needs throughout the journey. Must understand preferences, working to enact them or communicating when preferences are not attainable. The CEO travels approximately 60 to 70% of the year
- Provide clear, comprehensive travel packs including: detailed travel itinerary, logistical confirmations, diplomatic and/or medical clearance, meetings, investment context, etc.
- Be aware of where the CEO is while traveling and developing needs
- Forecast well in advance and obtain required medical documents, passport pages, and travel visas in advance of international trips
- Maintain accurate details for meetings in advance of travel, add to necessary calendars
- Serve as a main contact alongside the Chief of Staff for the CEO; prioritize and escalate issues to maximize use of the CEO's time and proactively resolve issues quickly
- Prepare and track expense reports in timely manner; review and advise on expense reports for CEO and her direct reports while following Travel & Expense Policy; manage CEO timesheets
- Coordinate with Talent, Legal and Finance on any contract signing for guidance and policy
- Obtain necessary information and signatures for documents relating to the CEO and track to ensure proper processing and delivery
- Take on other assignments at times, including research, writing, designing presentations, etc.
- Minimum of 4 years of experience in a service role in a relatively demanding professional environment
- Ability to plan and execute with an end goal in mind and attention to the user experience, ability to communicate the implications of changes
- Total discretion with sensitive information in all contexts
- Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.
- Excellent project management skills: ability to orient the players toward the end game, the deliverables involved, the activities required to meet them, and the shared timeline to execute.
- Excellent verbal and written communication skills: crisp, clear, kind.
- Ability to remain calm when plans change or plans go awry
- Ability to anticipate needs and identify challenges before they arise. Ability to solve for them or communicate barriers up the line.
- Ability to collaborate effectively with people from all walks of life, from all over the world and all levels of accountability
- Familiarity with Salesforce or facility with CRM software in general for ease in learning
- Mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom
- Self reflective and aligned with Acumen values
- Permanent authorization to work in the United States
-
CEO Assistant
1 week ago
Wyndham Garden Hotel New York, United StatesReporting to the Chief of Staff to the CEO, you'll interact with our entire Leadership Team and with the many and varied people that interact with Dan. As a result, you will often find yourself: · - Taking pride in your efficient administrative work with expense reports, ordering ...
-
ceo
6 days ago
selfkaire New York, United StatesAbout Selfkaire: · Selfkaire is a dynamic and innovative premium wellness, beauty, and personal care business dedicated to revolutionizing self-care routines. Our mission is to empower individuals to look and feel their best through a line of patented cutting-edge facial and body ...
-
ceo
3 weeks ago
Ukrainian US New York, United States Full timeUkrainian USA & Canada is an information site created by Ukrainians for Ukrainians. We are the largest community in terms of media coverage that cooperates with the Ukrainian diaspora in the USA. · The Role · You will be responsible for : · Develop and execute overall strategy ...
-
Executive Assistant to The CEO
3 weeks ago
Litify New York, United StatesLitify is looking for an exceptionally organized Executive Assistant who will serve as the indispensable right-hand person to our CEO. In this central role, you will focus on supporting our CEO in every facet of their daily activities, making you the CEO's primary collaborator. Y ...
-
Executive Assistant to The CEO
3 weeks ago
CastleOak Securities, L.P. New York, United StatesCastleOak Securities, L.P. ("CastleOak") is a premier boutique investment bank focused on providing capital markets services to a broad array of corporate, governmental and institutional clients. Headquartered in New York City, the firm specializes in primary and secondary sales ...
-
Administrator: Assistant to The CEO
2 weeks ago
Coordinated Behavioral Care, Inc. New York, United States**Purpose**: The Executive Administrative Assistant is responsible for driving special projects, acts as main contact for Board of Directors, participates in selected external meetings, and assists in managing the office and schedule of the CEO. The Executive Administrative Assis ...
-
Chief of Staff to CEO
2 weeks ago
Rightway New York, United States**ABOUT THE ROLE**: · We are in search of an accomplished Chief of Staff to the CEO to join our team, reporting directly to the CEO. As a proactive leader, you will instill structure and accountability in our rapidly evolving organization. Your primary mandate will be to oversee ...
-
Chief of Staff to CEO
3 weeks ago
Tomorrow Health New York, United States**ABOUT TOMORROW HEALTH**: · Tomorrow Health enables exceptional healthcare for patients and their families in the place they want to be most — home. At Tomorrow Heath, we build technology that rewires the way home-based care is ordered, delivered, and paid for. Tomorrow Health c ...
-
Executive Assistant to CEO
2 weeks ago
Vista on 5th New York, United StatesPosition Summary · Provides assistance to the CEO and/or other key executives requiring extensive knowledge of organization, policies, and procedures. Types a variety of correspondence and documents of a confidential and sensitive nature. Screens and places phone calls, arranges ...
-
Executive Assistant to CEO
1 week ago
Elmy's Special Services, Inc Newark, United StatesReporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assi ...
-
Executive Assistant to The CEO
1 week ago
MCRA New York, United States**Position Overview** · The full-time Executive Assistant to the CEO shall be primarily responsible for providing administrative and executive support to the CEO, as well as other event planning, investor relations, schedule management and other administrative duties as needed. T ...
-
Executive Assistant to The CEO
5 days ago
City Winery International New York, United States**About Us** · Wine, food, and live entertainment collide at City Winery to create a dynamic and incredibly unique workplace. Since 2008, City Winery has been turning heads across the nation with amazing live performances, delectable cuisine, and award-winning, locally produced w ...
-
Personal/executive Assistant to CEO
2 weeks ago
Coffee of Grace New York, United StatesCoffee of Grace is a woman owned and operated specialty roaster catering to hotels, restaurants, cafes, and specialty stores throughout the U.S. Our product is sourced ethically and directly from partnerships we've developed throughout the coffee belt, including Ethiopia, Colombi ...
-
Executive/personal Assistant to CEO
3 weeks ago
GemHarvest New York, United States**Executive/Personal Assistant to CEO & Office Manager** · **Billion+ Independent Wealth Management Firm** · **Midtown Manhattan, New York** · **Overview** · A dynamic Independent Wealth Management CEO seeks an Executive and Personal Assistant to support office and personal respo ...
-
Global CEO
3 weeks ago
Cornerstone Global Partners (CGP Group) New York, United StatesTitle: Global CEO - Consumer Healthcare Company · Location: New York, United States · Company Overview: · Our customer is a leading European consumer healthcare company dedicated to improving the health and well-being of individuals across Europe, North America, South America, As ...
-
Assistant to CEO
3 weeks ago
The Social Edge New York, United StatesOVERVIEW · The Social Edge's CEO is looking for an organized, proficient and experienced Assistant to support in a mixture of both personal and professional capacities. · WHO WE ARE · The Social Edge curates and distributes the most entertaining and informative stories for a dail ...
-
Head of Strategy and Chief of Staff to CEO
5 days ago
AXA New York, United States**Head of Strategy & Chief of Staff to CEO, AXA XL** · United States · **DISCOVER your opportunity** · What will your essential responsibilities include? · - Develop, define, and coordinate the successful execution of AXA XL Strategy by: · - Working in partnership with the CEO, L ...
-
Executive Assistant to CEO
1 week ago
Advice Personnel New York, United StatesExecutive Assistant to CEO · Our client is seeking a highly qualified and experienced Executive Assistant to provide dedicated support to their CEO, a distinguished and accomplished businessman with a global portfolio in real estate, hospitality, and entertainment. The ideal cand ...
-
ceo
4 weeks ago
Tandym Group New York State, United StatesA growing specialty healthcare network in the Tristate Area is actively seeking an experienced professional to join their organization as their new Chief Executive Officer (CEO). · Responsibilities: The Chief Executive Officer (CEO) will: Develop and execute the organization's ...
-
Executive Assistant to The CEO
1 day ago
Cobble Hill Lifecare Brooklyn, United States**Assistant to the CEO** · **Full Time** · Cobble Hill Health Center is a not-for-profit long-and short-term care facility providing services to the disabled and elderly for over 40 years. The Executive Assistant to the CEO will play an integral role in helping us to achieve our ...
Executive Assistant to the CEO - New York City, United States - Acumen Fund
Description
Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to serve the CEO.
This role is full time, eligible for overtime, a yearly bonus and benefits.The New York office operates under a hybrid model, with three days in the office:
Tuesday, Wednesday, and Thursday. Although this role is not "always on" it is "often on.''
About Acumen
We're investors. A different kind of investor.
We invest in people and companies working to solve problems for people living in poverty, investing in essential products and services that bring more opportunities, more choices to millions.
To date, Acumen has positively impacted 501 million lives by investing $154M of patient capital in 167 innovative, early-stage companies in Africa, Latin America, South Asia, and the United States.
Through Acumen Capital Partners, we are responsible for nearly $243 million in assets under management via our for-profit funds which have impacted 32 million people and offset 18 million tons of carbon.
But investing clearly isn't just about capital. It's about investing in people. We've been investing in people for years through Acumen Academy.Connecting with over 1,600 emerging leaders in their own countries and engaging them in extended collective dialogue on what constitutes a "good society", moral inquiry, and skill building.
About the role
The CEO holds international, overlapping networks of relationships: investee companies and entrepreneurs, Acumen Board members, partners and funders, employees, graduates of our Fellows program, thought leaders.
The overall responsibilities are to allocate time, arrange travel, represent the office in communications, and handle miscellaneous tasks while treating everyone with dignity.
This role works in close coordination with and functionally reports to the Chief of Staff.A successful candidate will work both in lock-step with the CEO and the Chief of Staff to ensure the smooth functioning of the Office of the CEO.
Specific accountabilities include:
Design a schedule for the CEO (~50% of the role)
Design travel for the CEO:
Apply as early as possible as applications will be reviewed and interviews scheduled on a rolling basis.
#LI-ACU1
The salary range for this role is $58,500 to $67,400 USD and is eligible for overtime plus a performance-based bonus.
Acumen has equal pay, so pay is determined through comparison to a cohort of employees in the market at the same level of accountability.