Executive Assistant to CEO - New York, United States - Vista on 5th

Description

Position Summary

Provides assistance to the CEO and/or other key executives requiring extensive knowledge of organization, policies, and procedures. Types a variety of correspondence and documents of a confidential and sensitive nature. Screens and places phone calls, arranges meetings, and analyzes reports and correspondence as assigned.

Essential


Responsibilities:

• Tracking of mandated state: incident reports, notification of death, & confirmation of flu incidences
• Creation of general & PCC specific forms & templates (including, but not limited to progress notes & resident care planning).
• Completion of 30Day Notice of Termination & dissemination
• Completion of the Annual Narcotic Destruction process in conjunction with the DEA
• General scheduling, meeting reminders, filing, and contracting
• Point of contact for facility Board of Directors; creation of meeting materials, scheduling, etc.
• Inventory management and replenishment (Clinical, Facilities, & General Office), research of advantageous suppliers or deals
• Limited Service Laboratory Registration completion
• Gala Planning and Organization
• Maintain Contact Lists
• Send Mail
• Manage Petty Cash Disbursements, Replenishment, and Reporting
• Complete Event Registrations and Make Appropriate Travel Arrangements
• Take and Direct Calls
• Take Dictation
• Submit and reconcile expense reports and open invoices
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Assists with internal audit procedures for regulatory compliance
• Reports and filings through the Health Commerce System
• Represents nonprofit organization during business gatherings.

Supervisory Responsibilities
This job has no supervisory responsibilities.


Pay:
From $60,000.00 per year


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

Microsoft Excel: 1 year (required)
Microsoft Powerpoint: 1 year (required)


Work Location:
In person