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    Administrative Assistant - Cincinnati, United States - Inkspirenize

    Inkspirenize
    Inkspirenize Cincinnati, United States

    3 weeks ago

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    Description

    Job Description

    Job DescriptionJob Title: Administrative AssistantLocation: Cincinnati, OHEmployment Type: Full-TimeJob Summary:

    The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization, communication, and coordination. The ideal candidate is resourceful, a good problem solver, and well-organized.

    Key Responsibilities:
    • Administrative Support:
      • Answer and direct phone calls
      • Organize and schedule meetings and appointments
      • Maintain contact lists
      • Produce and distribute correspondence memos, letters, faxes, and forms
      • Assist in the preparation of regularly scheduled reports
    • Office Management:
      • Develop and maintain a filing system
      • Order office supplies and research new deals and suppliers
      • Maintain office policies and procedures
      • Book travel arrangements
    • Communication:
      • Write and distribute email, correspondence memos, letters, faxes, and forms
      • Act as the point of contact for internal and external clients
      • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
    • Project Support:
      • Provide general support to visitors
      • Assist in the preparation of scheduled reports
      • Develop and maintain a filing system
      • Contribute to team efforts by accomplishing related results as needed
    Qualifications:
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem-solving skills
    • Strong organizational skills with the ability to multi-task
    • High School degree
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