Executive Assistant - Draper, United States - LifeWave Corporate

LifeWave Corporate Draper, United States

2 weeks ago

Accounting / Finance

Description

POSITION SUMMARY

The Executive Assistant will increase the productivity of the high-level Leadership in the Global HQ located in Draper, UT. The key value this role adds is to proactively identify tasks and activities that can be done by the EA to allow the Leader to focus on strategic global initiatives and projects. This person also provides thought partnership and serves as an intelligent, respectful gatekeeper.

SUPERVISORY RESPONSIBILITIES

This position has no direct reports.

DUTIES AND RESPONSIBILITIES

Manages calendar, meeting schedules, agendas, presentations and action items
Works with President to help prioritize tasks and execute efficient time management
Full travel planning and expense report management for in office VP's and above
Serves as support for visiting Executive Board Members
Also participates in monthly corporate credit card reconciliation
Collaborates cross-departmentally to meet timelines for project deliverables
May attend key meetings to gather Action Items and Takeaways
Ensure Leader is updated regarding important milestones and deadlines
Communicates regularly with CEO Admin to align meeting needs
Point of contact for 3rd party vendors, direct selling suppliers, and industry associations
Supports corporate presentations with AI generated design, content, and artwork
Incorporates and follows processes for Project Management and completes SOP's in Administration impact areas as requested

SKILLS & QUALIFICATIONS

High integrity, confidential, reliable
Intelligent problem solver, decision-making
Strategic planning abilities, good prioritization
Strong interpersonal skills, high emotional quotient
Solid written and oral communication skills
High level listening and comprehension abilities
Well-organised detail oriented, solution minded

EXPERIENCE REQUIREMENTS

3-5 years plus of executive administrative experience
Should include calendar and travel experience
Excellent Microsoft Office knowledge and proficiency
High School diploma, some college or trade school preferred
Experience with procurement and/or vendor management
Former project management responsibilities a definite plus

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