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Midvale

    Senior Executive Assistant - Midvale, United States - Midvale City

    Midvale City
    Midvale City Midvale, United States

    3 weeks ago

    Default job background
    Description

    GENERAL PURPOSE


    Performs a variety of routine to complex professional and clerical duties designed to support the City Manager's Office, Midvale City Mayor, and the Redevelopment Agency in the administration of policies, programs, and projects.


    SUPERVISOR
    City Manager

    POSITION(S) SUPERVISED

    None


    ESSENTIAL JOB FUNCTIONS

    • Meet performance standards established with the employee's manager;
    • Job attendance is required, except for authorized leave;
    • Provide administrative support to the City Manager's Office, Midvale City Mayor, and the Redevelopment Agency for projects, programs, and day-to-day operations as required;
    • Attend and transcribe minutes of meetings;
    • Provide backup and support to staff throughout the city;
    • Coordinate telephone and walk-in traffic for the City Manager's Office;
    • Assist in preparation and writing of grants and similar applications;
    • Work with City Manager & Assistant City Manager on coordinating office management and scheduling needs;
    • Provide clerical support for Redevelopment Agency projects;
    • Coordinates the renting of City-owned facilities for private events. Coordination includes maintaining an events calendar, working with relevant City departments to prepare for events, and processing payments and applications.
    • Operate word processing equipment and computer; type correspondence; prepare letters and materials for mailing; collect, organize, and prepare data for departmental reports;
    • Organize and maintain filing system and control records and indexes;
    • Schedule meetings and plan agendas for the City Manager, Mayor, and Assistant City Manager;
    • Acts as a liaison with other departments, divisions, outside agencies, committees, or boards as directed;
    • Processes requisitions and invoices and prepares various budget reports;
    • Research topics or issues, collects, and tabulates data, and composes/word-processes narratives and spreadsheet presentations;
    • Compose and type memoranda, reports, and other correspondence. Authorized to respond in writing on behalf of division;
    • Makes travel arrangements;
    • Perform other duties as assigned or required.

    MINIMUM QUALIFICATIONS

    • Education and Experience:
    • Bachelor's Degree in Business Administration, Public Administration, or related field; plus four (4) years of general office experience providing complex administrative support and clerical responsibilities or an equivalent combination of education and experience that has developed the required knowledge, skills, and abilities.
    • Prefer experience in local
    • Special Qualifications, Licenses, Certifications:
    • Must possess and maintain a valid Utah Driver's License with periodic verifications by the city.
    • Must be able to pass a pre-employment drug test, background check, and driving record check.
    • Knowledge, Skills, and Abilities:
    • Ability to type 60 wpm.
    • Computer basics;
    • Modern office practices and procedures;
    • Secretarial procedures and methods related to filing and documenting;
    • English composition, spelling, grammar, and related correspondence skills;
    • Bookkeeping or accounting;
    • Experience and expertise in spreadsheets;
    • Skill in the operation of office machines, computers, and word processors;
    • Ability to operate standard office equipment;
    • Communicate effectively verbally and in writing;
    • Make basic decisions where established procedures do not always apply;
    • Perform basic mathematical computations;
    • Ability to develop effective working relationships with City Manager, Assistant City Manager, employees, and the public;
    • Ability to manage small projects with little guidance and supervision.
    • Working Conditions: Employee(s) in this position perform in generally comfortable conditions involving intermittent sitting, standing, walking, stooping, and reaching. While performing the duties of this job, the employee must occasionally bend, lift and/or move up to 25 pounds. Talking, hearing and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking and creative problem solving. Periodic local travel required in course of performing portions of job functions. Considerable exposure to stress as a result of human behavior, frequent deadlines, and the general demands of the position.

    NOTICE


    This job description in no way states or implies that these are the only tasks to be performed by the employee occupying this position.

    He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor.

    It is the policy of Midvale City to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, religion, national origin, age, or disability.

    Human Resources will provide reasonable accommodation for any applicants during the selection process. If you have special needs, please call

    Must be able to pass a pre-employment drug test, background check, and driving record check.
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