Jobs
>
Oklahoma City

    Financial Administrative Assistant - Oklahoma City, United States - Harding Fine Arts Academy Foundation

    Harding Fine Arts Academy Foundation
    Harding Fine Arts Academy Foundation Oklahoma City, United States

    3 weeks ago

    Default job background
    Non-profit / Volunteering
    Description

    Job Description:

    Harding Fine Arts Academy Foundation (Foundation) is seeking a detail-oriented and highly organized Financial Administrative Assistant to join our team. The ideal candidate will possess a strong understanding of accounting principles and exhibit meticulous attention to detail in managing financial records. They will report to and work closely with the Executive Director and act as a critical support pillar of the team. They will be asked to think both strategically about the larger efforts of the Foundation, along with performing highly detailed and creative work daily.

    Organization History and Description:

    Harding Fine Arts Academy Foundation is a 501c3 nonprofit created in 2019 with the purpose of raising funds for and supporting the activities and programs of Harding Fine Arts Academy (Academy), an award-winning arts-integrated public charter high school in central Oklahoma City, OK. The Foundation is governed by a volunteer board of directors and its day-to-day operations are led by a single paid staff member. The Foundation works with students, teachers, administrators, parents, alumni, and community volunteers to advance the Academy and create innovative educational opportunities.

    The Foundation has the primary responsibility for securing private charitable funds and other forms of restricted and unrestricted revenue that help it fulfill its charitable purpose of supporting Harding Fine Arts Academy. The Foundation accomplishes these objectives through fundraising, grant writing and marketing. The Foundation raises funds through four major funding sources (1) the Annual Leadership in Arts & Education Awards, (2) individual and corporate giving, (3) grants from private charitable entities and government agencies, and (4) commercial financing options such as state and federal tax credits.

    In January 2019, the Foundation raised the necessary funds to purchase the historically significant Harding School building making it the permanent home of the Academy. The Foundation has implemented a $32 million capital campaign to improve the building's functionality and preserve its historical integrity and character.

    Duties and Responsibilities

    Finance and Accounting

    • Per HFAA Foundation's Accounting Policies and Cash Handling Policies record receipts in the ledger noting date of receipt, amount, vendor, business purpose and expense account.
    • Document any refunds or disbursements and prepare authorizations for payment such as checks, wire transfers, and ACH.
    • Update and maintain the organization's chart of accounts.
    • Reconcile all accounts with the HFAA Foundation Treasurer on a monthly basis.
    • Prepare monthly financial statements for the Board of Directors including Balance Sheet, Statement of Activities, and Profit and Loss Statement.
    • Assist the auditor with the annual audit process by providing accurate financial records, supporting documentation, and answering audit inquiries to ensure compliance and accuracy.
    • Support HFAA Foundation Treasurer with the annual filing of the organization's tax returns, including Form 990, by organizing and compiling necessary financial data, preparing preliminary tax documents, and coordinating with external tax professionals.

    Development Coordination

    • Record, process, and reconcile all contributions in DonorPerfect Online (Foundation's fundraising and donor management software)
    • Perform regular database maintenance of DonorPerfect Online such as merging duplicate records, correcting contact information (address, email, phone, etc.) and updating gift or pledge information.
    • Generate reports using DonorPerfect Online query and filter functions.
    • Generate donor communications such as pledge notifications, pledge reminders, tax acknowledgement letters, tribute letters, gift agreements, invoices, and sponsor commitment forms as necessary.
    • Oversee the completion of stewardship efforts by various parties (Executive Director, Board Chair, Superintendent, faculty members etc.) such as note cards, phone calls, letters, invites and postcards.

    Office Administration

    • Receive and sort mail and scan/fax to the appropriate parties.
    • Answer phone calls in a polite and professional manner and welcoming visitors.
    • Maintain comprehensive and accurate accounting, donation, grant, and constituent records.

    Skills and Abilities:

    Enthusiasm for the mission of Harding Fine Arts Academy and the students we serve.

    Maintain confidentiality in all aspects of donor and or giving information.

    An effective and professional communicator with strong verbal and written communication skills.

    Detail-orientated with the ability to plan, organize, and manage multiple projects and priorities.

    Must be computer literate (working knowledge of word processing, PowerPoint, Excel, etc.)

    Education and Training Requirements:

    1-3 years of office management experience required.

    Associate or Bachelor degree in accounting, business, management, nonprofit administration, or a related field is desired, though not required.

  • Oklahoma City Public Schools

    Administrative Assistant

    5 days ago

    Oklahoma City Public Schools Oklahoma City, United States

    Position Summary: · The Administrative Assistant supports the team's delivery of courteous, accurate, and efficient services by providing administrative support for the Human Resources and Risk Management departments. Essential Duties: Assists with administrative tasks for HR and ...

  • First Command Financial Services, Inc.

    Administrative Assistant

    3 weeks ago

    First Command Financial Services, Inc. Oklahoma City, United States

    The ideal candidate is a highly organized self-starter who is capable of assisting in the day to day functions of the office. · Responsibilities · Coordinate and answering the phone · Check the telephone answering machine each morning · Ensure all supplies and forms are current a ...

  • University of Oklahoma

    Administrative Assistant

    4 days ago

    University of Oklahoma Oklahoma, United States Full time

    Job Description · --- Join the Center for Public Management (OU CPM) at the University of Oklahoma and be part of a team dedicated to making a daily impact in the lives of Oklahomans. Located within the College of Continuing Education, OU CPM specializes in providing training, r ...

  • Olsson

    Administrative Assistant

    2 days ago

    Olsson Oklahoma City, United States Full time

    Company Description · We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible. · Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue t ...

  • A1 Professional Talent Services

    Administrative Assistant

    2 days ago

    A1 Professional Talent Services Oklahoma City, United States

    Admin Assistant Position - $16+ per hour · Working Hours: 8:00 AM to 4:30 PM (Monday to Friday) · Key Responsibilities and Skills: · Process orders, make necessary changes, and handle multiple orders hourly. · Welcome customers warmly, understand their needs or reasons for contac ...

  • Mansion at Waterford Assisted Living

    Administrative Assistant

    4 days ago

    Mansion at Waterford Assisted Living Oklahoma City, United States

    Job Description · Job DescriptionNow Hiring Administrative Assistant · This Position is responsible for assisting the Executive Director with all business-related activities at the community including coordinating new hire paperwork, administrative duties, and maintaining complia ...

  • Power Mill Contractors, Inc.

    Administrative Assistant

    4 weeks ago

    Power Mill Contractors, Inc. Oklahoma City, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Input vendor invoices in ...

  • Power Mill Contractors, Inc.

    Administrative Assistant

    4 weeks ago

    Power Mill Contractors, Inc. Oklahoma City, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Input vendor invoices in ...

  • Electro Enterprises, Inc

    Administrative Assistant

    6 days ago

    Electro Enterprises, Inc Oklahoma City, United States

    Job Description · Job DescriptionWe are looking to hire an Administrative Assistant to process heavy data entry into our proprietary database system and Excel. A successful candidate would possess attention to detail, accuracy, and good communication. · Experience: · Experience w ...

  • Mosaic Personnel

    Administrative Assistant

    2 weeks ago

    Mosaic Personnel Oklahoma City, United States

    Job Description · Job DescriptionWhy You'll Love this Administrative Assistant PositionWork for a reputable, stable organization with internal growth opportunities · Be part of a company that prioritizes employee wellness and work/life balance · Opportunity to make an impact and ...

  • Stratus Building Solutions of Oklahoma

    Administrative Assistant

    1 week ago

    Stratus Building Solutions of Oklahoma Oklahoma City, United States

    Job Description · Job DescriptionStratus Building Solutions is looking for a Part-time Bilingual (Spanish) Administrative Assistant who will be comfortable in a fast-paced, rapid-growth environment. This person should be team oriented and have the initiative to take charge withou ...

  • Oklahoma Panhandle State University

    Athletic Administrative Assistant

    2 weeks ago

    Oklahoma Panhandle State University Oklahoma, United States

    Job Summary · Administrative assistant duties and responsibilities include providing administrative support to Athletic Director and athletic department to ensure efficient operation of the office. Supports the AD, Coaches, Sports Information Director through a variety of tasks ...

  • Mercy

    Administrative Assistant II

    1 week ago

    Mercy Oklahoma City, United States Full time

    We're a Little Different · Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service. · At Mercy, we believe in careers that match the unique gifts of unique individuals – careers that not only make the most of your skills a ...

  • Oklahoma Blood Institute

    administrative assistant

    3 weeks ago

    Oklahoma Blood Institute Oklahoma City, United States

    Job Description · Job DescriptionSTART YOUR CAREER WHILE SAVING LIVES · Location: Oklahoma City, OK · Pay: Competitive pay based on education and/or experience plus $500 bonus after 6 months and $1,000 bonus after 1 year · Benefits: Health, dental, vision, life insurance, long te ...

  • Hobby Lobby

    Buyer Administrative Assistant

    1 week ago

    Hobby Lobby Oklahoma City, United States

    Hobby Lobby is the largest privately-owned arts-and-crafts retailer in the world. We believe people are our greatest asset and provide over 43,000 employees a culture of family in the work environment We have just over 1,000 stores in 47 states that Administrative Assistant, Buye ...

  • Express Employment International

    Administrative and Legal Assistant

    1 week ago

    Express Employment International Oklahoma City, United States

    Job Summary · The Administrative and Legal Assistant facilitates the efficient operation of the Legal and Compliance Department by performing a variety of clerical and administrative tasks. · Duties/Responsibilities · Answers and transfers phone calls, screening when necessary · ...

  • Oklahoma State Gov

    Administrative Assistant I

    6 days ago

    Oklahoma State Gov Oklahoma City, United States

    Oklahoma State Gov - JobID: JR33292 [Office Assistant / Receptionist] As an Administrative Assistant at the State of Oklahoma, you'll: Develop and implement office support systems such as processing and distribution of mail, records storage, retrieval, and retention, document pro ...

  • M-D Building Products

    HR Administrative Assistant

    1 week ago

    M-D Building Products Oklahoma City, United States

    ESSENTIAL JOB FUNCTIONS:Performs customer service functions by answering employee requests and questions · Assists with benefits enrollment for new employees · Assists with administrative tasks related to Orientation · Coordinates and executes monthly employee engagement activ ...

  • City of Midwest City, OK

    Executive Administrative Assistant

    3 weeks ago

    City of Midwest City, OK Midwest City, United States

    Applications for this position CAN be submitted online. You MUST submit a completed City of Midwest City employment application to be considered. Individual resumes without a completed City employment application WILL NOT be accepted. · The City of Midwest City is currently accep ...

  • State of Oklahoma

    Executive Administrative Assistant

    4 weeks ago

    State of Oklahoma Oklahoma City, United States

    Job Posting Title · Executive Administrative Assistant · Agency · 452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV. · Supervisory Organization · DMHSAS-Central Administration · Job Posting End Date (Continuous if Blank) · May 22, 2024 · Note: Applications will be accepted until 11:59 P ...