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Oklahoma City

    Administrative and Legal Assistant - Oklahoma City, United States - Express Employment International

    Express Employment International
    Express Employment International Oklahoma City, United States

    3 weeks ago

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    Description
    Job Summary


    The Administrative and Legal Assistant facilitates the efficient operation of the Legal and Compliance Department by performing a variety of clerical and administrative tasks.

    Duties/Responsibilities

    Answers and transfers phone calls, screening when necessary

    Serves as primary backup for Legal Queue phone and email responses

    Organize/prepare/assist Vice President of Legal in their daily operations

    Review incoming and outgoing emails of Vice President of Legal as needed

    Coordinates and schedules travel, meetings, and appointments for Vice President of

    Legal and other department managers as needed

    Retrieves information as requested from records, email, minutes, and other related

    documents; prepares written summaries of data when needed

    Prepare Expense Reports

    Maintain Legal and Compliance Department PTO Calendar

    Other clerical and administrative projects and tasks as assigned

    Required Skills/Abilities

    Must have high competency in typing and correcting documents (75+ wpm)

    Proficient in Microsoft Office applications and document management systems

    Ability to operate a computer, copy machine, fax machine, calculator, telephone and

    other miscellaneous office equipment

    Possess excellent verbal and written communication skills - very good grammar and

    spelling ability, and be familiar with legal terminology - ability to edit and proofread

    correspondence and legal documents

    Excellent customer service skills, phone etiquette, and comfort level talking with

    business owners and executives

    Strong organizational skills and good work ethic are essential

    Ability to be flexible and prioritize/produce workload in a fast-paced environment

    working within time constraints

    Ability to work non-standard work hours as needed or required to meet established deadlines.

    Confidential Information

    This position requires the highest level of confidentiality, as much of the information

    which passes through the office deals with confidential legal matters, as well as

    confidential internal matters including personnel, salaries, etc.

    Education and Experience

    High school and some college experience preferred; minimum of associates degree

    preferred

    A minimum of 3 years of related job experience in a law firm or corporate legal

    department.

    Physical Requirements

    Sedentary to light work exerting up to 20 pounds of force occasionally, and/or

    negligible amount of force frequently to lift, carry, push, pull or otherwise move

    objects.

    Ability to view computer screen, sit, stand or walk for long periods of time.

    Ability to work indoors, in an office environment, regardless of whether cubicle, open

    office or private office
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