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    Administrative Assistant/Office - South San Francisco, CA, United States - Abbvie

    Abbvie
    Abbvie South San Francisco, CA, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow.

    We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio.

    For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

    Responsibilities include all administrative functions of the department: managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Microsoft Teams, Zoom, and iPhone setups, managing billing, compiling meeting materials and other similar matters.

    Provides advanced administrative support to Marketing Sales Directors or core team members. May provide backup support to other staff as needed.
    Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
    Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
    Coordinates new employee office setups and onboarding.
    Professionally interacts with high level executives.
    Consistently handles confidential or business-sensitive information.
    Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
    Minimum 3 years of administrative assistant related experience. Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

    Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

    Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

    We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.

    ​
    This job is eligible to participate in our short-term incentive programs. ​

    AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.

    It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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