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    Office Administrator - South San Francisco, United States - Volley Automation

    Volley Automation
    Volley Automation South San Francisco, United States

    2 weeks ago

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    Description

    Volley Automation is a parking technology company that designs solutions for fully automated and adaptable parking infrastructure. Our goal is to create sustainable parking solutions that can be reconfigured and repurposed throughout a building's life. Our technology parks cars in far less garage space compared to traditional garages with a valet-style experience for all.

    Role Description

    Volley Automation is seeking an experienced Office Manager with a history of executing HR and accounting administrative tasks. The successful candidate will be a key contributor in the company from scheduling great candidates for on-site visits to helping the team do their best work every day ensuring the office mechanics are working smoothly. As the first full time office administrative hire, you will be critical in helping create and curate the systems and policies for people operations as well as maintaining and updating the office management workflow. Legal compliance, risk assessment, and ensuring the office is a comfortable and resourceful environment for the team is a substantial part of this role.

    This is a broad role with significant individual contributor work. You must be ready to jump into a complex, evolving environment and prioritize efficiently. You should expect that you will be setting up new systems as well as optimizing existing systems, and help guide policies and procedures that will be required to effectively scale the organization. We need Office Management to be a business partner that ensures we are creating an organization that people are excited to work for every day.

    Responsibilities

    Include, but not limited to:
    • Provide personnel policy and procedure guidance to employees and management.
    • Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
    • Coordinate open enrollments, changes, and training for employee benefits programs.
    • Respond to human resources-related inquiries.
    • Create and distribute internal communications regarding status changes, benefits, or company policies.
    • Administer new employee on-boarding and orientation.
    • Come up with creative ways to appreciate the team and celebrate milestones and anniversaries.
    • Work with marketing team to develop swag program.
    • Evaluate and refresh benefits and employee perks.
    • Partner with management to process complaints and assist in any necessary investigations and disciplinary actions.
    • Maintain employee personnel records.
    • Conduct exit interviews and recommend corrective action if necessary.
    • Administer HRIS system and ensure size and scale appropriate systems are maintained.
    • Replenish office and kitchen supplies and snacks.
    • Manage lunch orders for the team on a daily basis.
    • Assist finance department in entering invoices in the procurement and ERP system.
    • Receive and distribute office mail and deliveries.
    • Provide general administrative support and office management functions, such as preparing correspondence, travel arrangements, as well as responding to various requests from the team.
    Requirements
    • Demonstrated work experience in office administration supporting human resources, business administration, or a related groups for at least 2 consecutive years
    • Experience managing/facilitating compliance for HR / OSHA tasks and California/Federal/State/Local labor law and regulations
    • Must be detail oriented and able to coordinate calendars across multiple people and timezones
    • Worked with personnel data with ability to maintain confidentiality of highly sensitive information
    • Lead the coordination and execution of onboarding program
    • Previously maintained asset and inventory systems
    • Excellent written, verbal, and interpersonal communication abilities
    • Work with office vendors and suppliers
    • Strong organizational skills to manage multiples tasks in a highly dynamic environment with accuracy and attention to detail
    • Ability to work independently and with a team to meet tight deadlines
    • Have a valid California driver's license
    • Must be able to handle receiving and distributing mail, boxes, and supply orders weighing up to 50 pounds, with or without assistance, as needed, up and down two flights of stairs
    • Be onsite at Volley Automation headquarters five days per week during core business/delivery hours (8am - 5pm)
    • Eligibility to work in the United States if selected for hire.

    Bonus Points For

    • Startup experience
    • Familiarity administering Gusto
    • Skill with G Suite and MS Office
    • PHR, PHRca, or SHRM certification

    Benefits

    • Competitive salary and benefits package
    • 401(k) plan + matching
    • A collaborative and inclusive work environment
    • Paid holidays (22 days)
    • Unlimited PTO
    The target base salary range for this position $70,000 - $110,000 annually.

    Applicant must provide proof of his or her eligibility to work in the United States if selected for hire.

    Volley Automation is an equal opportunity employer to all, regardless of age, ancestry, association with a member of a protected class, bereavement leave, color, disability (physical, intellectual/developmental, or mental health/psychiatric), exercising the right to family care and medical leave related to serious health condition of employee or family member, child bonding, or military exigencies, engaging in protected activity, gender identity or expression, genetic information or characteristic, marital status, medical condition (cancer or genetic characteristic), military and veteran status, national origin (includes language restrictions), pregnancy, childbirth, breastfeeding, or related medical conditions, Pregnancy Disability Leave (PDL), race (includes hairstyle and hair texture), religious creed (includes dress and grooming practices), reproductive health decision making, sex/gender, and sexual orientation.

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