Administrative Officer 2 - Berkeley, United States - University of California Berkeley

University of California Berkeley

Verified Company

Berkeley, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Officer C) University Health Services 68935 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.

Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.

We actively support this by providing all of our staff employees with up to 80 hours (10 days) of paid time per year to engage in professional development activities.

To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

University Health Services provides comprehensive medical, mental health, insurance, and health promotion services to all Berkeley students and health programs for faculty and staff.

Our services are designed to minimize the impact of illness, emotional distress, and injury on studies and work.

Learn more by visiting the UHS website, our strategic plan, and our UHS values.

Application Review Date

The First Review Date for this job is: 5/29/24. This job will remain open until filled.

Responsibilities:

Clerical, operational, and administrative functions

Reception, phones, appointment making and the scheduling of meetings, workshops, groups along with associated billing; supply ordering; room reservations, copying, managing the calendar for the unit manager.

Word processing for the unit including meeting notes, edits to the unit manual in Drupal. Basic Excel.
Development of staff templates within the electronic health record
Marketing and outreach support.

Assist staff with ordering including price comparisons and paperwork; make minor updates to SOS web pages, gather edits and revisions from staff on a regular basis to ensure information is up to date.

Support SOS staff with mínimal graphics and layout for posters, flyers, brochures, and other computer-related support.

Administers a defined operational program or activities which includes the following functions: student services, human resources, communications, informational technology and safety.

Participates in the development and revision of standard operating procedures and guidelines.
Provides recruitment admin support for the unit as a member of hiring committees.
Assesses and recommends changes to maintain compliance with campus requirements and internal policies.

Gathers and analyzes resource data; prepares reports or analyses of operational activities, evaluates current and proposed services in coordination with unit manager, and provides health record tracking support to unit manager.

Functions as a resource on issues such as service/resource navigation for students and campus partners, escalated customer service problems and vendor concerns.

Triage and refer to manager as needed.

Participates in cross unit committees that support programming across mental health units, providing credentialing and quality assurance support for the Social Services unit, providing admin support to other units related to communications and program operation.

Back up admin support for campus medical withdrawals/academic adjustments and provides general admin related to scheduling, word processing, ergonomics and safety support, unit product orders, and general marketing of services.

Provide primary administrative support to the Post-MSW Fellowship Coordinator and Training Program.

Update the accredited programs spreadsheet in early fall
Follow up with applicants about missing materials/ deadlines
Other duties may be assigned

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

Knowledge, Skills and Abilities

Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use discretion and maintain confidentiality.

Salary & Benefits