Administrative Assistant - San Francisco, United States - SmithGroup, Inc.

SmithGroup, Inc.

Verified Company

San Francisco, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

SmithGroup is an award-winning, integrated design firm that blends research, data and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges.

Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments.

We are looking for passionate problem solvers who want to elevate design, push boundaries and move us closer to a carbon-free future.

Care to join us?

The San Francisco office of SmithGroup is looking for an Administrative Assistant to join our team.

Working with us, you will:

Provide administrative support including typing, editing, and formatting documents, correspondence, reports, maintaining records and files; updating mailing and phone lists; faxing and photocopying; data entry, travel arrangements and expense reports., etc.
Assist with sorting, screening, and distributing incoming and outgoing mail.
Assist with maintaining studio calendars.
Assist with studio project work as needed, including formatting specification documents and project information management.
Assist with tutorial for team members on the use of the project information management software as needed.
Assist with coordinating and setup of meetings and lunch and learns.
Assist with maintaining office and kitchen supplies inventory.
Prepare for and engage in orientation with new team members.
Must be willing to work at the job site 5 days a week.
Maintain cleanliness and organiztion in conference rooms, kitch and other office areas.
3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.
High school diploma or GED required; Associate degree preferred.
Experience with RFI's, Submittals, and AIA documents are strongly preferred.
Excellent communication skills, the ability to collaborate and work effectively in a team environment, as well as work independently under limited supervision.
Strong Word, Excel, and PowerPoint skills required. Project management software experience beneficial.
Excellent customer service skills, dealing with both internal and external customers is required.
Ability to lift 50 lbs.

SmithGroup's competitive compensation and benefit package is designed meet the needs of a diverse staff. The anticipated salary range for this position is $29.35 to 36.50 per hour, at the time of posting. We may ultimately pay more or less than the anticipated salary range for this position. Additionally, an employee in this position is eligible for a performance-based bonus on an annual basis. Our comprehensive benefits include medical, dental and vision coverage, flexible spending account options and voluntary insurances.

We provide an opportunity to invest in your future through our 401(k) program with employer matching and a continuing education reimbursement.

We offer 3 weeks of paid time off within the first year of employment, with the option of purchasing additional time off, 8 paid federal holidays, and parental leave benefits.

SmithGroup also promotes a healthy work/life balance for our staff which includes an alternative work schedule that provides employees with an additional 15 days off per year (usually Fridays), as well as hybrid work options that give our team the flexibility to work within our vibrant office culture or remotely, as needed.