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    Office Technician - Sacramento, United States - State of California

    State of California
    State of California Sacramento, United States

    2 weeks ago

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    Description
    Job Description and Duties

    This is a reposting. If you have already applied, your application is still being considered. You do not need to reapply.


    Under the general supervision of the Staff Services Manager I (Supervisory), the Office Technician (Typing) ((OT) (T)) is the first point of contact for the Personnel Office.

    The OT (T) serves as support for the Personnel Office and provides exceptional customer service to Energy Commission employees while demonstrating a positive attitude and a commitment to provide quality service that is accurate, timely and exceeds our customers' expectations.

    The incumbent independently processes personnel documents; works in a team environment; and provides general clerical support.


    The Personnel Office provides guidance and assistance to Energy Commission staff and management on personnel related issues such as, payroll and benefits, time and attendance, classification analysis, recruitment and hiring, etc.

    Minimum Qualifications (MQs): The MQs for this classification can be found at Office Assistant/Technician Consolidated Series - CalHR. The documents you submit in your application package must highlight how you meet the MQs. If the MQs are not met, you will not be considered for this position.

    Please let us know how you heard about this position by taking a brief survey at CEC Recruitment Survey.

    You will find additional information about the job in the Duty Statement.

    Working Conditions

    The CEC supports a hybrid workplace model with office-based and remote-centered workers. Limited in-person attendance and occasional travel may be required based on the needs of the division. Regular and consistent attendance is essential to successful performance. This position is office-based and is expected to report to the office for work daily.

    Minimum Requirements

    You will find the Minimum Requirements in the Class Specification.


    • OFFICE TECHNICIAN (TYPING)
    Additional Documents


    • Job Application Package Checklist
    • Duty Statement
    Position Details


    Job Code #:
    JC-426994


    Position #(s):

    Working Title:
    Clerical Support


    Classification:
    OFFICE TECHNICIAN (TYPING)

    $3, $4,518.00 A

    # of Positions:

    1


    Work Location:
    Sacramento County


    Telework:
    In Office


    Job Type:
    Permanent, Full Time

    Department Information

    The CEC was established by the Legislature in 1974 to address energy challenges facing the state.

    Today, the CEC is the state's primary energy policy and planning agency and is leading the state to a 100% clean energy future.

    Serving all Californians, the CEC embodies diversity, equity, and inclusion, and has taken an active and meaningful role in creating an environment that enables each employee to thrive.

    The CEC supports a hybrid workplace model with a workforce of office-based and remote-centered workers.

    The CEC operates under the umbrella of the California Natural Resources Agency and shares offices with the agency in a LEED Platinum Certified Building in downtown Sacramento.

    The California Energy Commission seeks an Office Technician (Typing) in the Payroll & Benefits Unit.

    If you are interested in a challenging and exciting career in clean energy and are passionate about renewable, efficient, and reliable energy that addresses climate change, join our diverse team of global energy leaders The California Energy Commission plays a lead role in creating the energy system of the future, not just in California, but globally.

    This position is open to interested applicants who qualify. This can be a multi-step process.

    To be eligible to be hired:

    • Create an online CalCareers account. For a tutorial on the state application process, visit California State Hiring Process Instructional Video Series - YouTube or contact
    • Complete and pass the appropriate exam to be eligible to be hired for available positions. See information on Energy Commission Assessments and Exams.
    • Click the link below for the class(es) you are applying to for the specific class assessment/exam information. You will need to follow the subsequent instructions to view the Examination Bulletin and to take the exam.
    • Office Technician (Typing)

    Department Website:
    Special Requirements


    • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.
    You must include the following if you are applying by mail or in person:

    1) How you are eligible (list eligibility, transfer within state service, reinstatement, SROA/surplus, etc.) in the Explanations box on the first page of the STD.

    678.


    2) The Job Control number and the title of the position you are applying for in the Examination(s) or Job Title(s) box on the first page of the STD.

    678.

    3) Request for Personnel Action Number RPA in the Explanations box of the STD. 678.

    4) Your original signature at the bottom of the first page of the STD. 678.

    5) Include unofficial school transcripts with your application package if the position you are applying for has an educational requirement. You may be required to provide official transcripts if hired.

    Application Instructions


    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

    Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 5/20/2024

    Who May Apply


    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

    SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.


    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

    Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply


    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

    Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

    If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    California Energy Commission


    Attn:
    RPA | JC-426994

    715 P Street, MS-3

    Sacramento, CA 95814

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    California Energy Commission

    RPA | JC-426994

    1516 9th Street, MS-3

    Sacramento, CA 95814

    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application.

    Applicants who do not submit the required items timely may not be considered for this job:


    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications - Include an SOQ that answers the questions below. Your SOQ should be no longer than one page, single-spaced, with no smaller than 12-point font. Applications received without an SOQ will not be considered. Visit How to Write a Statement of Qualifications for instructions.
    1) Describe a project or task that involved collecting information and tracking intakes. What was information being collected for? How did you report the results?


    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

    The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


    • Excellent customer service skills including excellent written and oral communication skills.
    • Proven ability to pick up new processes and procedures including adopting new technologies.
    • Strong organizational skills.
    • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.).
    • Ability to be a team player and work effectively with co-workers and supervisor.
    • Ability to work under pressure and shift priorities.
    • Ability to maintain confidentiality of highly sensitive information.
    Benefits

    Benefit information can be found on the CalHR website and the CalPERS website.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.


    Department Website:

    Human Resources Contact:
    Personnel Office

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

    You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.


    EEO Contact:
    Carousel Gore


    California Relay Service:
    TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Equal Opportunity Employer


    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place.

    Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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