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    Sr Procurement Compliance Manager - Phoenix, United States - Arizona Official Website of State of Arizona

    Arizona Official Website of State of Arizona
    Arizona Official Website of State of Arizona Phoenix, United States

    2 days ago

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    Description

    Job Summary:

    The Arizona Department of Administration (ADOA), State Procurement Office (SPO) is seeking a Senior Procurement Compliance Manager. This key position ensures adherence to Arizona Procurement Code and related statutes, managing statewide procurement compliance as authorized. Responsibilities include maintaining delegations of authority, auditing agency compliance, and developing tools and metrics to evaluate agency conformance to procurement regulations. This role also provides essential legal advice based on legal expertise, and support on procurement matters, promoting high standards across state procurement processes.

    If you are experienced in procurement compliance and legal advisory, and seek a challenging role ensuring the integrity of state procurement practices, apply today. Join our commitment to uphold excellence and compliance across Arizona's procurement activities.

    The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

    Job Duties:
  • Manages systems and processes needed to deploy the Delegation of Authority letters used to disseminate procurement authority from the State Procurement Administrator (SPA) to State Procurement Office (SPO) personnel and to appropriate boards and agencies of the state.
  • Provides oversight and management of the documentation and standards utilized to govern statewide procurement. Manage and facilitate continuous improvement of Technical Bulletins, Procurement Manuals, Standard -Procedures, templates, contract boilerplates, and similar documents.
  • Manages Compliance SO for SPO and drives the overall Continuous Improvement and AMS related activities and breakthrough projects for the team. In addition, manage the SPO's compliance team and provide guidance on compliance related projects, mentoring, and feedback to direct reports.
  • In conjugation with the AG, provide legal counsel to Chief Procurement Officers (CPOs), Sr Procurement Managers, and Procurement Analysts on Arizona Procurement Code Interpretation. Provide recommendations based on legal expertise and/or existing case law.
  • Provides oversight on Protests, Appeals, and Contract Disputes. Assist SPA with developing form documents and policies. In addition, provide legal counsel on reviewing templates on key solicitations, Ts and Cs exceptions, and provide support on unique solicitations special terms and conditions.
  • In cooperation with the ADOA legislative liaison, monitor legislation that can potentially impact the Procurement Code and/or procurement processes and procedures. Initiate improvements to the Procurement Code through legislative bills or rule changes
    • Knowledge, Skills & Abilities (KSAs):

    Knowledge of:

  • State and Federal statutes and rules related to government procurement activities, expertise of the Arizona Procurement Code, and contract administration processes and procedures
  • Best practices to determine appropriate sourcing strategies / methods
  • Lean tools and methods
  • Effective negotiation techniques
  • Supply chain, logistics, and resource management
  • Methods of conducting research
  • Effective techniques of relationship management
  • Solicitation techniques

    • Skills in:

  • Developing and implementing organizational compliance strategies based upon business strategic goals/objectives
  • Interpreting applicable laws, rules, policies, and procedures
  • Conducting data analysis to produce effective and accountable contracts
  • Developing and maintaining procurement compliance metrics
  • Managing and directing the work of others
  • Developing direct reports, providing coaching and feedback
  • Leading teams and managing complex projects
  • Developing effective monitoring and reporting tools to ensure contractual terms

    • Ability to:

  • Influence peers and agency leadership
  • Develop and implement a comprehensive compliance management strategy
  • Communicate with a wide variety of customers, internal stakeholders at all levels
  • Lead teams using a variety of lean tools
    • Selective Preference(s):
  • A JD and 7+ years direct experience in supply chain or a related field
  • Governmental supply chain certifications preferred.
    • Pre-Employment Requirements:
  • Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation

    • If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

    All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

    Benefits:

    The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave
  • Vacation with 10 paid holidays per year
  • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

    • By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

    Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

    Retirement:
  • You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date
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