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    Event Coordinator - New York, United States - Worn & Wound

    Worn & Wound
    Worn & Wound New York, United States

    2 weeks ago

    Default job background
    Retail
    Description

    Job Overview:

    Founded in 2011, Worn & Wound is the world's leading resource for enthusiast-driven, in-depth content on stylish, yet purposeful watches. Headquartered in Brooklyn, New York, Worn & Wound's editorial team brings a fresh, friendly, and accessible perspective to the world of watches. Worn & Wound also operates the Windup Watch Shop, our e-commerce platform featuring a curated selection of watches, accessories, and related gear, as well as the Windup Watch Fair, the largest consumer-facing watch event in North America.

    Worn & Wound is seeking a talented project manager to join the events team, which oversees all event preparation and execution. The primary focus of the events team is the continued management of our Windup Watch Fair series, which currently includes annual events in New York City, San Francisco, and Chicago with over 20,000 annual attendees. The Worn & Wound Assistant Event Manager will assist in overseeing the expansion and growth of the event series into larger venues to support greater attendance (both audience and sponsors). In addition to the Windup Watch Fairs, the Assistant Event Manager will support smaller private events with advertising partners, pop-up shops for the Windup Watch Shop, and community-building events with Worn & Wound readers.

    We envision this role as a long-term growth opportunity here at Worn & Wound, with the ability to help us continue to grow our event footprint both in and outside of the United States.

    Job Responsibilities:

    • Assist with management of all aspects of event planning, meeting deadlines, communicating with sponsors, liaising with venues and production vendors, and executing budgets.
    • Work closely with the Event Manager and Partnerships team to ensure the sponsorship experience is first-rate and that all aspects of contracts are fulfilled.
    • Coordinate with internal staff, clients, vendors, and others to establish needs for events.
    • Work with other team members to brainstorm event concepts and themes.
    • Research resources, make site visits, and lead pre-event meetings to help staff make decisions about event design.
    • Assist with planning and facilitating logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
    • Oversee client experiences from conception through post-event, managing all on-site tasks to ensure consistent, high-level service throughout all phases.
    • Maintain and build a comprehensive database of industry contacts, vendors, and venues.
    • Troubleshoot and handle any issues that arise on the event day.
    • Manage set-up, tear-down, and clean-up operations.
    • Anticipate attendee needs and make preparations against potential risks.
    • Develop post-event reports on the effectiveness of each event.
    • Comply with legal, insurance, health, and safety regulations at all times.

    Requirements:

    • Minimum 2-3 years experience in event management.
    • Excellent communication skills.
    • Excellent attention to detail and proven ability to execute tasks at a high level.
    • Flexibility to travel both domestically and internationally, as needed.
    • Ability to work in-office in Brooklyn, NY.
    • Proficiency with basic graphic design (Illustrator/ InDesign) is a plus.

    Compensation & Benefits:

    • This full-time position offers 401k benefits after 6 months of employment.
    • 14 paid holidays per year and 10 days of paid vacation.
    • Health plans with a portion covered by the employer and full dental and vision coverage are paid by the employer.
    • Maternity and Paternity leave.
    • Salary range between $50,000 – $55,000/year depending on experience and skill level.
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