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    Event Coordinator - New York, United States - The PR Net

    The PR Net
    The PR Net New York, United States

    6 days ago

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    Description

    **Event Coordinator - 74Wythe**

    **Location:** Brooklyn, NY

    **Field:** Events

    **Min. Experience:** 1-3 year(s)

    **Basis:** Full-time

    **Description:**

    Brand new event venue in Williamsburg, BK is seeking an Event Coordinator to support the Operations & Sales team with on-site event coordination as well as in-office event management & administrative duties. The ideal candidate will have at least 1-3 years of direct experience in the events industry with familiarity of various venues in the New York City market. Looking for someone with high organizational & communication skills, extreme attention to detail, and an entrepreneurial spirit that is excited about the opportunity to go above and beyond in providing exceptional service to clients in this one-of-a-kind venue. Must be able to juggle multiple priorities at once and must thrive in a fast-paced & ambiguous setting. The ideal candidate must be an ambitious team player with a calm & flexible approach to handling the pressure of ever-changing requests. This is an amazing opportunity for anyone interested in joining a business at the ground level who is passionate about a career in the NYC hospitality landscape

    **Salary:**

    $50k/base + opportunity to participate in the company bonus pool

    **Responsibilities include, but not limited to:**

    **Event Coordination**

    Serve as on-site contact during event days

    Assist Operations & Sales Directors to execute events, establish priorities and deliver elements to clients in timely manner

    Assist Operations & Sales Directors in managing events & sending reminders for repeating tasks that are necessary to make our events successful

    Be proactive with ideas and creative solutions

    Assist in running through all event hypotheticals to be prepared for all scenarios

    Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity

    Prioritize, manage and deliver responsibilities as assigned by Event Directors which may include:

    -- Maintenance of event documentation including staffing, event logistics, floor plans, BEOs & timelines

    -- Scheduling and confirmation of logistics with multiple vendors & in-house team prior to each event

    -- Creating post-event reports

    -- Sourcing vendors and management of suppliers for all aspects of events, bar & facilities-related needs

    **Administrative**

    Input email contacts, vendors, phone and direct email leads into Tripleseat

    Ensure all physical and electronic folders are organized for each event

    Submit invoice & check requests for events & other miscellaneous needs

    Monitor & assist with deposit & payment deadlines

    Assist with creating SOPs, collateral, documents (internal & external), systems, online listings

    Maintenance of website & online listings

    Create Post-Event Reports

    Pull custom Tripleseat Reports including new leads, sales reports, financial reports, as well as custom reports by request from Sales Director and Event Manager

    **Marketing/Social Media**

    Present ideas and photos related to social media objectives, and post photos when delegated and approved by Event Directors

    Gather & update contact information from untapped markets & contact lists as designated by Sales Directors for customer database

    Assist with graphic design for all collateral

    Assist Sales Directors with marketing, outreach and business development strategies

    Continuously look for ways to improve venue operations and promote brand

    Keep up to date on the industry through websites and publications

    **Requirements:**

    Minimum of 1-3 years experience in events, planning and/or production within the hospitality or corporate landscapes

    Ability to be on-site and perform under minimal supervision and work extended/irregular hours including nights, weekends and holidays

    Highly professional written and oral communication skills required

    Must be proficient in the following computer programs: Google Drive (gmail, calendar, docs & sheets, MS Outlook, MS Word, MS Excel & primary social media platforms

    Experience with TripleSeat (or similar CRM software) a plus

    Experience with Canva and/or Photoshop a plus

    Excellent people management skills

    Ability to prioritize and plan work activities & objectives

    Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail

    Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers

    Due to a high volume of response only those who meet the above criteria will be contacted.

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