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Jurupa Valley

    Office Manager - Jurupa Valley, United States - Pavement Recycling Systems

    Pavement Recycling Systems
    Pavement Recycling Systems Jurupa Valley, United States

    1 week ago

    Default job background
    Full time
    Description

    Pavement Recycling Systems is an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an office Manager

    Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results. PRS is proud to be an equal opportunity workplace.

    The Office Manager is responsible for providing high-level administrative and executive support to the Managing Partner and other executive management, as well as managing office operations. This position requires the ability to anticipate needs, think creatively, and offer solutions with a high level of professionalism and confidentiality.

    Primary Responsibilities

  • Manages and maintains the Managing Partner's schedule, including travel, conferences, appointments, while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
  • Serves as the primary point of contact for internal/external calls and directing them to appropriate executives and personnel
  • Reads and analyzes mail, submissions, letters, agendas, memos, and determines significance, routing them to appropriate personnel in a timely and efficient manner
  • Provides support to Executive Management by scheduling meetings, drafting agendas, compiling and analyzing information, distributing, preparing presentation material, and coordinating company events
  • Develops and utilizes historical information; provides retrieval of information. Records meeting discussions and provides minutes to appropriate personnel
  • Maintains knowledge by attending professional and technical educational seminars and workshops; reviews publications; establishes professional and personal networks within the industry
  • Provides a broad variety of administrative tasks that will facilitate the Managing Partner's ability to effectively lead the company, such as composing and preparing correspondence, maintaining contact lists, completing expense reports, and delegating tasks and responsibilities to other personnel when appropriate
  • Prepares and develops a records management system; maintains and recommends changes to the records system when appropriate
  • Interacts with customers when appropriate, problem solves, and documents complaints, developing an appropriate course of action. Reports problems to executives when they cannot be resolved for attention.
  • Applies or renews company business licenses.
  • Provides hospitality to all personnel, customers, the Board of Directors, and guests to create a welcoming environment
  • Manages office operations, including procurement of office supplies, equipment maintenance, and vendor relationships
  • Oversees facilities management, ensuring a safe and productive working environment
  • Coordinates office events and activities, such as team meetings, celebrations, and training sessions
  • Supervises administrative staff and provides guidance and support as needed
  • Other duties as assigned.

    • Qualifications

  • Exceptional organization skills and prioritization for tasks at hand.
  • Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem-solving.
  • Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines.
  • Ability to work both independently and in a collaborative team-oriented environment.
  • Displays superior written and oral communication skills and effective listening skills.
  • Maintains a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel.
  • Makes appropriate, informed decisions regarding priorities and available time.
  • Ability to react with appropriate levels of urgency to situations and events that require quick responses or turnaround times.
  • Excellent judgment is essential.
  • High level of discretion and confidentiality.

    • Education and/or Experience

  • A minimum of 5+ years as an Executive Assistant supporting C-level executives.
  • High School Diploma.
  • High Volume environment.
  • Experience with Microsoft Office Suite.
  • Notary License is a plus.

    • Why Join

  • ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
  • 401K Retirement Benefits are extended to all Non-union employees.
  • Health, Dental, and Vision as well as other supplemental health insurance.
  • PTO
  • Holiday Pay
  • Opportunities for career advancement
  • On the job training provided to all employees
  • Work for an industry leader in various disciplines and markets

    • Physical Requirements

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
  • The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

    • We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

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