Office Manager - Jurupa Valley, United States - PRS Holdings Inc.

PRS Holdings Inc.

Verified Company

Jurupa Valley, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Pavement Recycling Systems is an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an office Manager

Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career.

We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

PRS is proud to be an equal opportunity workplace.

The Office Manager is responsible for providing high-level administrative and executive support to the Managing Partner and other executive management, as well as managing office operations.

This position requires the ability to anticipate needs, think creatively, and offer solutions with a high level of professionalism and confidentiality.

Primary Responsibilities

Manages and maintains the Managing Partner's schedule, including travel, conferences, appointments, while troubleshooting conflicts; make judgments and recommendations to ensure smooth daytoday engagements
Serves as the primary point of contact for internal/external calls and directing them to appropriate executives and personnel
Reads and analyzes mail, submissions, letters, agendas, memos, and determines significance, routing them to appropriate personnel in a timely and efficient manner
Provides support to Executive Management by scheduling meetings, drafting agendas, compiling and analyzing information, distributing, preparing presentation material, and coordinating company events
Develops and utilizes historical information; provides retrieval of information. Records meeting discussions and provides minutes to appropriate personnel
Maintains knowledge by attending professional and technical educational seminars and workshops; reviews publications; establishes professional and personal networks within the industry
Provides a broad variety of administrative tasks that will facilitate the Managing Partner's ability to effectively lead the company, such as composing and preparing correspondence, maintaining contact lists, completing expense reports, and delegating tasks and responsibilities to other personnel when appropriate
Prepares and develops a records management system; maintains and recommends changes to the records system when appropriate
Interacts with customers when appropriate, problem solves, and documents complaints, developing an appropriate course of action. Reports problems to executives when they cannot be resolved for attention.
Applies or renews company business licenses.
Provides hospitality to all personnel, customers, the Board of Directors, and guests to create a welcoming environment
Manages office operations, including procurement of office supplies, equipment maintenance, and vendor relationships
Oversees facilities management, ensuring a safe and productive working environment
Coordinates office events and activities, such as team meetings, celebrations, and training sessions
Supervises administrative staff and provides guidance and support as needed
Other duties as assigned.

Qualifications

Exceptional organization skills and prioritization for tasks at hand.
Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problemsolving.
Proven time management and followthrough skills with the ability to work on multiple tasks with tight deadlines.
Ability to work both independently and in a collaborative teamoriented environment.
Displays superior written and oral communication skills and effective listening skills.
Maintains a tactful, mature, and professional demeanor with welldeveloped interpersonal skills, including the ability to work with diverse personnel.
Makes appropriate, informed decisions regarding priorities and available time.
Ability to react with appropriate levels of urgency to situations and events that require quick responses or turnaround times.
Excellent judgment is essential.
High level of discretion and confidentiality.

Education and/or Experience

A minimum of 5+ years as an Executive Assistant supporting Clevel executives.
High School Diploma.
High Volume environment.
Experience with Microsoft Office Suite.
Notary License is a plus.

Why Join

ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
401K Retirement Benefits are extended to all Nonunion employees.
Health, Dental, and Vision as well as other supplemental health insurance.
PTO
Holiday Pay
Opportunities for career advancement
On the job training provided to all employees
Work for an industry leader in various disciplines and markets

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the