Office Manager - Irvine, United States - BRIDGEMED SOLUTIONS INC

BRIDGEMED SOLUTIONS INC
BRIDGEMED SOLUTIONS INC
Verified Company
Irvine, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Benefits:


  • 401(k)
  • 401(k)
matching

  • Company parties
  • Competitive salary
  • Dental insurance
  • Free food & snacks
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

BridgeMed Solutions, Inc is seeking an Office Manager. Training will be provided.

Job Title:
Office Manager

Experience:5-7 years of Office Manager experience, with 2 years of Human Resource, admin, and accounting experience


Job Type:
Full Time


Salary':
$25-$28 DOE (Non-Exempt)


Benefits:

PTO, Sick days, Holiday Pay, Vision-Dental-Health Coverage, Free Lunch Fridays.


Responsibilities:


  • Organize and schedule meetings and appointments.
  • Manage office supplies inventory and place orders as necessary.
  • Assist with the onboarding process of new hires, new hire orientation, and separation process
  • Assist with the onboarding process for new hires.
  • Maintain electronic files of personnel files and update records as needed.
  • Must be able to handle confidential information with full discretion.
  • Assist with payroll process using QuickBooks / ADP and review employees' timecards for accuracy
  • Responsible for managing the purchase order process by executing POs, closing Pos, and processing payments for closed POs, and updating the purchase order spreadsheet daily.
  • Assist with Account Payable by reviewing invoices information matching with PO orders, processing check or credit card payments, and maintaining a spreadsheet of all payments.
  • Assist in sending quotes to clients, followup or approvals, transfer the orders to Operations.
  • Assist in receivables by sending invoices, reminders for payments until payment is receive.
  • Coordinate company's birthdate celebrations and holiday parties.
  • Office pantry / kitchen area maintenance with supplies etc.
  • Coordinate with external vendors / service providers to ensure the ordered service was received prior to payment.
  • Receive and sort incoming mail and deliveries and manage outgoing mail.
  • Perform receptionist duties: greet visitors, and answer and direct phone calls.

Basic Qualification
Associate degree/ Bachelor's degree

Minimum 2+ years of Office Manager experience

Minimum 2+ years of Human Resource experience

Must have exceptional attention to detail.

Strong organizational and time management skills, and ability to prioritize.

Must be a self-starter and driven.

Excellent communication and interpersonal skills

Strong problem-solving skills and analytical abilities

Must be proficient with Office365
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