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    Administrative Assistant - Honolulu, United States - Aloha Hospitality Professionals

    Aloha Hospitality Professionals
    Aloha Hospitality Professionals Honolulu, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Pay Range: $20-23 per hour, depending on experience

    Administrative Assistant - Honolulu

    Location: Downtown Honolulu, HI

    Are you a detail-oriented problem solver with a knack for delivering exceptional customer service? Look no further AlohaHP is currently seeking a dedicated Administrative Assistant to join our team in downtown Honolulu. You'll be instrumental in ensuring the smooth functioning of this CPA firm's daily operations.

    Responsibilities:

    Supporting Tax & Audit Divisions:

    • Process financial statements and proposals.
    • Handle tax returns and engagement letters.
    • Conduct eFiling procedures.
    • Maintain client data accurately and securely.

    Managing Company Academy:

    • Distribute newsletters to relevant stakeholders.
    • Update rosters as required.
    • Post internal communications as directed.

    Assisting Consulting Division:

    • Provide support to the Consulting Division as needed.

    General Administrative Duties:

    • Scan documents.
    • Maintain office equipment, including copiers.
    • Manage incoming and outgoing mail.
    • Ensure the firm's database is updated and accurate.
    • Perform routine office maintenance tasks.
    • Handle incoming calls and direct them appropriately.
    • Run errands within the downtown area as required.
    • Clean and sanitize common areas.
    • Greet visitors to the office in a professional manner.
    • Maintain awareness of fire safety protocols.

    Working Conditions:

    • The Accounting Administrator works a standard day shift in an office environment from 8:00 am - 5:00 pm.
    • Alternate work schedules may be required based on client needs.

    Education and Experience:

    • Associate's degree or higher preferred.
    • Office administration and support experience preferred.
    • Experience working in a public accounting firm preferred.

    Minimum Requirements:

    • Intermediate knowledge of MS Word and Excel.
    • Ability to lift up to 25 lbs.
    • Typing speed of 50 WPM.

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