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    Legal Executive Assistant - San Antonio, United States - Silver Ventures, Inc.

    Silver Ventures, Inc.
    Silver Ventures, Inc. San Antonio, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Provide executive level one on one support and assistance to General Counsel. This is a unique opportunity to develop and enhance relations across all Silver Ventures organizations as part of a new and growing legal department; implement significant change, by focusing on process innovation, to increase efficiency and support organization's commitment to critical business initiatives.

    Essential Functions

    • Coordinate key meetings, calls, maintain calendar, coordinate travel, process expense reports, follow-ups, and follow-throughs from internal and external communications.
    • Implement legal project and entity management system; Master user of Diligent Entities software (resources, workflows, electronic and physical files, templates, checklists, databases, and forms)
    • Finalize e-billing process implementation; assign invoices to appropriate entity and matters within ten (10 business days of receipt of invoice.
    • Track both requested and promised key deadlines for General Counsel.
    • Prepare daily preview to include upcoming calendar appointments and documentation for meetings.
    • Maintain files, prepare correspondence, open, and distribute incoming mail, packages, etc.
    • Prepare agendas, meeting minutes and other necessary materials.
    • Produce, edit, and complete first drafts for written communications to stakeholders.
    • Independently screen and process incoming requests for the General Counsel.
    • Research, prioritize and follow up on incoming issues and concerns addressed to the General Counsel, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

    Competencies

    Understands senior leadership level support needs. Excellent communication skills. Strong inter-personal skills, excellent written and verbal communication and negotiating skills, high ethics and confidentiality, superior organizational skills. Initiative-taking, confidential, efficient, assertive communicator exercises good judgment, ability to prioritize multiple tasks

    Skills and Competencies

    Proficiency Level

    BASIC

    PROFICIENT

    EXPERT

    Knowledge and technical abilities

    Life planner

    X

    Time management

    X

    Logical thinking and problem solving

    X

    Meticulous

    X

    Research skills

    X

    Personal Skills

    Work under pressure & ability to adapt to change

    X

    Interpersonal and networking skills

    X

    Independent and self-directed


    X

    Oral and written communication

    X

    Sense of urgency in order to prioritize multiple tasks

    X

    Required Education and Experience

    Bachelor's degree

    5 plus years providing C-level executive administrative support.

    Intermediate to Advanced skills - Microsoft Office Suite.

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