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    Executive Assistant - Austin, United States - Murray Resources

    Murray Resources
    Murray Resources Austin, United States

    2 weeks ago

    Default job background
    Description

    A fast-growing facility management support company is seeking an Executive Assistant to directly support the CEO. The ideal candidate is organized, proactive, and process oriented. This role will create a positive impression of the organization with internal team members and external partners.

    Location: Austin, TX

    Salary + Benefits:

    • $75,000-$80,000
    • Medical Insurance
    • Dental Insurance
    • Vision Insurance
    • Cell Phone Reimbursement
    • PTO and Sick Days
    • 401(k) with 4% company match and immediate vesting

    Responsibilities:

    • Responsible for heavy scheduling and high-volume complex calendar management
    • Coordinate travel arrangements (domestic) including flights, hotels, meals, car service, and itineraries
    • Prepare and submit expense reports in an accurate and timely manner
    • Thorough and strategic contact management
    • Communicate effectively across teams and with external partners
    • Greet and direct visitors, set up/break down conference rooms for meetings, and ensure a positive experience for all office guests
    • Design, communicate, and oversee the implementation of operations, policies, and procedures
    • Provide event support and planning as needed, including retreats, meetings, staff events - logistical research and planning, day-of support, and invoice/billing management.
    • Provide personal assistant support as needed; less than 20% of role.

    Requirements:

    • 5+ years of executive administrative support experience
    • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
    • Familiarity with CRM and CMS tools is strongly preferred.
    • Extensive experience with travel planning, calendar management, expense reporting, and event planning
    • Comfortable attending networking events and interacting with customers
    • Have the ability to multitask, process emails, and prioritize tasks in a timely fashion with little-to-no supervision.
    • Paralegal experience is a plus
    • Eye for design is a plus
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