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    Accounts Payable Specialist - Dallas, United States - Interfuse Staffing

    Interfuse Staffing
    Interfuse Staffing Dallas, United States

    3 weeks ago

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    Description

    Role Summary: As an Accounts Payable Specialist, you will play a crucial role in our accounting team by managing the end-to-end process of accounts payable, from invoice matching to payment execution. This role is pivotal in maintaining our financial records and supporting our monthly financial reporting.

    Key Responsibilities:

    • Accurately match purchase orders with receiving documents and vendor invoices, ensuring all items are correctly ordered, received, and priced before payment.
    • Collaborate with internal and external stakeholders to resolve any discrepancies in purchase orders, receipts, or invoices.
    • Ensure all transactions are approved by the appropriate management levels and correctly coded to the general ledger.
    • Efficiently process payments for invoices and expense reports, including check printing and register management.
    • Participate in month-end closing activities and prepare accruals for late-arriving invoices.
    • Assist in the preparation of 1099 forms and maintain meticulous departmental files.
    • Perform additional duties as needed to support the accounting department.

    Qualifications:

    • High school diploma or G.E.D. is desired.
    • 2-3 years of accounting experience or accounts payable within a trucking company.
    • Proficiency in Microsoft Office, especially Word and Excel; experience with Microsoft Dynamics is a plus.
    • Excellent organizational skills, a positive attitude, and the ability to work effectively within a team.

    Essential Functions:

    • Strong verbal and written communication skills.
    • Demonstrates sound judgment and maintains a high level of accuracy in duties.
    • Ability to operate standard office equipment and perform physical tasks such as sitting for prolonged periods, stooping, bending, and occasional lifting of up to 25 pounds.

    Working Conditions:

    • General office environment with a standard Monday to Friday schedule.
    • Occasional evening or weekend work to meet critical deadlines.
    • Very limited travel required.
    • Must possess and maintain a valid driver's license.
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