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    Administrative Assistant - Newport News, United States - Ferguson

    Ferguson
    Ferguson Newport News, United States

    1 week ago

    Default job background
    Full time
    Description

    Job Posting:

    Ferguson is North America's leading value-added distributor across residential, non-residential, new construction and repair, maintenance, and improvement (RMI) end markets. Spanning 34,000 suppliers and more than one million customers, we deliver local expertise, value-added solutions, and the industry's most extensive portfolio of products. From infrastructure, plumbing, and appliances, to HVAC, fire protection, fabrication, and more, we make our customers' complex projects simple, successful, and sustainable.

    We realize that our greatest assets are our best-in-class associates, which is why we're dedicated to offering limitless opportunities for growth and advancement. We want to help you build a long-lasting career with Ferguson. Together, we can continue to lead the industry and help build our nation's infrastructure from the ground up. Join our team today.

    Ferguson is currently seeking the right individual to fill an immediate need for an Administrative Assistant. The Administrative Assistant supports the Legal - Corporate and Product Assurance teams.This position reports to the Vice President & Deputy General Counsel - Corporate and the Senior Director - Product Assurance in the Legal Department.

    This is a Hybrid role based out of Newport News, VA, in accordance with the Ferguson Flex schedule; 3 days office / 2 days remote.

    Responsibilities

  • Perform routine clerical support for Legal – Corporate and Product Assurance teams, such as data entry, copying, distributing mail, notarizing documents, ordering supplies, and maintaining records and files following standard procedures.
  • Gather, compile, request, and verify information and enter it accurately into documents (such as reports, presentations, or forms) and office systems (such as Microsoft Teams/SharePoint sites, PowerPoint, Power BI, DocuSign, entity management and other databases, billing software, and spreadsheets).
  • Organize and plan logistics (e.g., facility selection, menu planning, travel and transportation arrangements, and audio/visual equipment) for team meetings.
  • Assist with budget management, including processing and reconciling invoices and expenses.
  • Tracking company assets, including computers and cell phones, used by associates.
  • Assisting with onboarding new associates and office space coordination.
  • Maintain list of legal department subscriptions and users.
  • Participate, as needed, in department meetings.
  • Other administrative tasks as assigned

    • Qualifications

  • High proficiency with Microsoft Office products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and ability to explore and quickly learn other software applications required.
  • At least 5 years of administrative experience, preferably at a public company.
  • Experience supporting multiple functions in a fast-paced environment strongly preferred.
  • Licensed notary strongly preferred.
  • Budget tracking and invoice payment experience preferred.
  • Ability to prioritize and manage deadlines when dealing with multiple tasks combined with the ability to work with a sense of urgency when needed.
  • Must be self-motivated, have strong attention to detail and be able to maintain strict confidentiality.
  • Strong organization and verbal and written communication skills.
  • Excellent phone etiquette and verbal communication skills that are professional, enthusiastic and cooperative.
  • Poise and maturity to interact with individuals outside and inside the organization.
  • Associate Degree or higher preferred.

    • Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their families—geared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and parental), employee assistance programs, associate discounts, community involvement opportunities, and much more

    -

    Pay Range:

    -

    $ $29.08

    -

    OR

    -

    This role is Bonus or Incentive Plan eligible.

    -

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