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    Executive Assistant - Santa Clara, United States - AEG

    AEG
    AEG Santa Clara, United States

    3 weeks ago

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    Description
    ABOUT ELEVATE :

    Elevate is a best-in-class sports, entertainment, and brand agency that provides proven and innovative solutions in hospitality and partnership sales, marketing, data and analytics insights, and brand representation to organizations across the global sports and entertainment landscape. Formed in partnership between the San Francisco 49ers, Harris Blitzer Sports & Entertainment (HBSE), Oak View Group (OVG), and Ticketmaster/Live Nation in 2018, Elevate is spearheading the most prestigious and dynamic new stadium and redevelopment projects in the world, including the Seattle Kraken's Climate Pledge Arena, the New York Islanders' UBS Arena, and Co-op Live in Manchester, England. Highlights among 30+ other clients and current projects include the USGA, USTA, St. Louis CITY SC, FIFA World Cup 2022, and EuroLeague Basketball.

    EXECUTIVE ASSISTANT - OVERVIEW:

    The Executive Assistant manages and executes all administrative tasks to effectively support two to three executives within the organization. This position works closely with other support staff to ensure that all Executives can solely focus on their duties.

    RESPONSIBILITIES:
    • Plans, coordinates, and attends meetings with executives. Shares information and captures notes electronically; ensures the appropriate flow of communication. Manages follow-up commitments and action items to ensure objectives are achieved
    • Ensures timely action by organizing, prioritizing, and addressing multiple work activities and projects.
    • Works closely with leadership and other Executive Assistants to support the organization.
    • Develops and maintains relationships internally and externally on behalf of the executives.
    • Daily calendar management, including discretion over meeting prioritization.
    • Prioritizes and screens calls, emails, and mail for executives.
    • Communicates on behalf of executives externally and internally on sensitive and confidential information.
    • Coordinates all aspects of travel, domestic and international (flights, hotels, ground transportation, reservations); prepares monthly expense reports.
    • Hosts special guests at all 49ers home games.
    • Edits, proofs, formats documents, and presentations on behalf of the executive.
    • Prepares and arranges time-sensitive and confidential documents for executives.
    • Organize, execute, and assist special events and large-scale meetings (all-hands, off-site, team social events.
    • Monitors and analyzes relevant data, financial data, and other operational metrics in preparation for management meetings.
    • Other duties as assigned.
    • Personable and exhibits executive presence. Comfortable creating relationships with internal and external stakeholders.
    • Organizational skills with the ability to manage time effectively while balancing and prioritizing multiple or competing tasks.
    • Ability to focus on a speaker using verbal and non-verbal clues to understand their message, comprehend the information, and respond thoughtfully.
    • Ability to investigate and analyze problems having a broad administrative impact.
    Education and Experience:
    • Bachelor's degree or equivalent degree and at least 8-10 years relevant work experience or an equivalent combination of education and experience.
    • Sports or entertainment industry experience desirable.
    • Proficient with Microsoft Suite, including Excel, Outlook, PowerPoint, and Word.
    • Experience with Adobe Acrobat Pro, Concur, DocuSign, Dropbox, Zoom, Teams, and other video conferencing software.
    • Experience with Tableau or other data visualization tools is a plus.
    POSITION AND BENEFIT DETAILS:
    • Full Time, Non-Exempt
    • Standard PST work hours
    • Medical, Dental, Vision, Life, Short-Term & Long-Term Disability Insurance + FSA, HSA, and more
    • 401k Employer Match after meeting eligibility requirements
    • $90,000 - $110,000 year dependent on experience
    • Unlimited PTO
    • 14 Holidays
    • Paid Parental Leave
    Physical Demands and Work Environment:

    The physical demands described here must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

    The employee will usually sit in a typical office environment and may be exposed to outdoor weather conditions on event days.

    The employee is frequently required to sit, use hands or fingers, handle or feel objects, tools, or controls, and reach with hands and arms. The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk and lift and/or move up to 25 pounds. Specific vision abilities this position requires include close vision, distance vision, and the ability to adjust focus.

    This position requires working extended hours, holidays, and weekends.

    Travel:

    5% of local travel time is expected for this position. Occasional out-of-state and International travel may be required.

    This position is open to all qualified candidates. If you need assistance or accommodation due to a disability in the application process, you may contact us at [email protected]

    We are proud to be an equal opportunity/veterans/disabled/ LGBT employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business need, without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable law.

    Job Questions:
    1. Are you legally authorized to work in the United States?
    2. Are you located in either the Pacific or Mountain Time zones?
    3. Will you now, or in the future, require sponsorship to work in the United States?
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