Administrative Assistant - Miami, United States - Amicorp Group

Amicorp Group Miami, United States

2 weeks ago

Accounting / Finance

Description

SUMMARY

The role-holder is in charge of managing phone calls, handling incoming and outgoing correspondences, coordinating internal and external events, providing administrative support, and maintaining office organization, also supporting Sales and Clients matters.

PRIMARY DUTIES AND RESPONSIBILITIES

Ensure constant administrative support for all employees.
Manage reception duties and all forms of communication (phone calls, fax, couriers, emails).
Handle all incoming correspondences, prepare outgoing mail, and manage conference room bookings.
Assist in arranging various meetings and welcoming clients.
Maintain office calendar, handle leave requests, and manage internal databases.
Procure and manage office supplies and pantry items, ensuring sufficient stock.
Organize Management and staff meetings, maintain office tidiness, and comply with health and safety standards.
Oversee petty cash, input expenses, and assist with Visa applications and travel arrangements.
Participate in event coordination and research relevant prospects and databases.
Support with invoice issuance.

CANDIDATE PROFILE

Required: Graduate or diploma with at least 4 years of relevant experience, including Payroll and Accounting.
Proficient in filing systems, highly organized, and energetic.
Demonstrates strong organizational, interpersonal, and communication skills.
Excellent client-facing, spoken, and written communication skills.
Fluency in English; additional languages are a plus.
Strong problem-solving and analytical skills, solution-oriented, detail-oriented, and with good decision-making abilities.

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