- Administrative duties.
- Timely and accurate processing of Accounts Payable and Accounts Receivable.
- Proficiency with MS Excel.
- Scheduling and communication with vendors and tenants.
- Accounts Payable - code invoices and verify proper backup, forward to the Property Manager for approval, and enter into payables system.
- Accounts Receivable - prepare and send late letters on a monthly basis and follow up with tenants for payment; Prepare and send default letters when necessary as needed; Refer accounts to Collections as necessary. Prepare deposits, enter into system.
- Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
- Answer telephone and screen calls for appropriate personnel; Write up messages and deliver messages to personnel or forward messages to voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages; Check answering service messages each morning and write-up and deliver as necessary.
- File paperwork as necessary; Prepare Lease Termination Forms and Write-off forms as necessary; Create Vendor Files; Prepare Aging Reports on a monthly basis; Maintain Certificates of Insurance for vendors/tenants.
- Receive work order requests by phone or in person; write up work order, radio engineer, and distribute to engineers/janitorial; Write up Security work orders and give to Security Guards; Maintain office file of reports.
- Schedule building activity including move-ins / move outs; verify insurance.
- Attention to Detail
- Basic accounting skills and knowledge
- Mathematical aptitude
- Strong verbal and written communication skills
- Excellent customer service skills
- Good organizational skills
- Proficient with Microsoft Excel and Word; Yardi experience a plus
- Desire and ambition to learn and grow in the property management industry and with the company
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Property Administrator - Houston, United States - BGSF
Description
TheProperty Administratorposition provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial real estate building or a portfolio of properties. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.
ESSENTIAL FUNCTIONS:
