- Answer all telephone calls and pass them on the appropriate person and greet all guests in the management office.
- Open, sort and distribute all incoming mail.
- Monitor work order system to ensure that requests are directed to the proper personnel and make sure that the work orders are done in a timely manner.
- Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs.
- Coordinate work with Tenant/Security/Vendors/Engineering to ensure all parties are aware.
- Code vendor invoices, enter invoices into the property management accounts payable program.
- Handle special janitorial requests and review every morning with janitorial supervisors.
- Review all security reports daily to determine any incidents during security hours and follow up.
- Organize and maintain the lease folders, construction files, and vendor files.
- Create forms, make copies, order supplies as requested.
- Manage all office equipment, order copy paper and ink cartridges, keep machines full and maintained.
- Help coordinate all tenant events.
- Assist in gathering, compiling and sending out monthly reporting packages.
- Generate all special billings for tenants.
- Send out monthly rent statements.
- Help with collections for aged receivables.
- Maintain all office files, appropriate documentation, and systems to ensure all information is up to date and accurate.
- Maintain fire evacuation plan, tenant manual and emergency procedures manuals.
- Confirm clearance in the building, check out keys, and maintain access records.
- Maintain certificates of insurance
- Assist with all coordination needed for the Conference Center.
- Performs any additional duties that might be assigned by the Property Manager or any officers of the Company.
- High School Diploma.
- Two to Three years of prior administrative experience is preferred.
- Must possess a team-oriented, winning attitude.
- Bookkeeping knowledge preferred.
- Available to work 8:00 am – 5:00 pm.
- Proficient in Microsoft word, excel and outlook.
- Excellent written and verbal communication is required in addition to strong planning and organization skills.
- Strong prioritization skills
-
Property Administrator
1 day ago
Stream Realty Houston, United States**Company Description** A MEANINGFUL CAREER** · Interested in a challenging and meaningful career, where your expertise and efforts are valued, and amply rewarded? At Stream, there is no limit to how far you can go, with a team that will train, support, and cheer you on every ste ...
-
Property Administrator
2 days ago
Lincoln Property Company Houston, United StatesThis position is responsible for interaction with customers and vendors in a professional and courteous manner. Other duties will be to provide administrative support to the Property Manager and Assistant Property Manager with regards to financial reports, budgeting and accounts ...
-
Commercial Property Administrator
2 weeks ago
REIS Associates, LLC Houston, United StatesOverview: · The Administrative Assistant is responsible for supporting business operations through administrative tasks, as well as providing courteous and professional direct interaction with prospective and current clients. This role interacts with every aspect of the business ...
-
Property Administrator
3 weeks ago
BGSF Houston, United StatesTheProperty Administratorposition provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial real estate building or a portfolio of properties. Typical duties include Accounts Receivable & ...
-
Property Administrator
3 weeks ago
Transwestern Houston, United StatesTranswestern Real Estate Services adds value for investors, owners and occupiers of all commercial property types through comprehensive solutions grounded in sound market intelligence. Part of the Transwestern companies, the firm applies a consultative approach to Agency Leasing, ...
-
Property Administrator
2 weeks ago
BGSF Houston, United StatesHouston Are you looking to start a career in Commercial Property Management?? We have a great opportunity for you · TheProperty Administratorposition provides first-class property management services and assists the Property Management team with day-to-day responsibilities of op ...
-
Property Administrator
3 weeks ago
Stream Realty Houston, United StatesCompany Description · A MEANINGFUL CAREER · Interested in a challenging and meaningful career, where your expertise and efforts are valued, and amply rewarded? At Stream, there is no limit to how far you can go, with a team that will train, support, and cheer you on every step o ...
-
Property Administrator
2 weeks ago
Keen Realty Group, LLC Houston, United StatesJob Description · Job DescriptionProperty Administrative Assistant · Location: Houston, Texas · At Keen Realty Group, we are intent on building an amazing business with amazing people. We do this by being keenly aware of who we are and the struggles we help clients overcome. We l ...
-
Property Administrative Assistant
2 weeks ago
The Kutzer Company South Pasadena, United StatesThe Kutzer Company, located in South Pasadena, has an immediate opening for a full-time or part-time Property Administrative Assistant with the opportunity for promotion. This is an in-office position. · The Kutzer Company, founded in 1992, is a leading commercial property manage ...
-
Property Administrator
1 week ago
Howard Hughes Corporation Spring, United StatesProperty Administrator · The Howard Hughes name is synonymous with entrepreneurial vision, tenacity and a pioneering spirit-values still embodied by The Howard Hughes Corporation today. While Hughes' passion for aviation and the silver screen are legendary, it was his investment ...
-
Commercial Property Manager
2 weeks ago
BG Talent Houston, United States**Responsibilities**: · - Tenant Relations: Act as the primary point of contact for tenants, addressing their concerns, resolving issues promptly, and ensuring high levels of tenant satisfaction. · - Leasing and Marketing: Advertise vacancies, conduct property tours, screen prosp ...
-
Bilingual Property Manager
3 weeks ago
CoAdvantage Houston, United StatesJob Summary: · We are seeking a highly organized and detail-oriented Property Manager to oversee the daily operations of our properties. The Property Manager will be responsible for ensuring the efficient management of residential and commercial properties, maintaining tenant sat ...
-
Property Manager
2 weeks ago
PREMIER CHAMPION BUILDERS LLC Houston, United States**Job Summary** · We are seeking a dynamic **Property Manager **to join the team at our successful property management company. The Property Manager is responsible for directly managing all aspects of their assigned residential property. As a successful Property Manager, your goa ...
-
Assistant Property Manager
2 weeks ago
Eureka Multifamily Group Houston, United States**NOTICE**: CYBER CRIMINALS ARE USING FAKE JOB LISTINGS TO TARGET APPLICANTS' PERSONALLY IDENTIFIABLE INFORMATION, EUREKA MULTIFAMILY GROUP WILL NOT USE AN APP TO COMMUNICATE WITH POTENTIAL CANDIDATES, SCHEDULE INTERVIEWS THROUGH AN APP OR OTHERWISE COMMUNICATE VIA APPS OR TEXT M ...
-
Assistant Property Manager
1 week ago
Atlantic Pacific Companies Houston, United States**Atlantic | Pacific Companies** is a dynamic industry leader, with a growing and diverse portfolio of properties throughout **Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.** · We are looking for passionate people who enjoy challenges and helping other ...
-
Property Management Specialist
2 weeks ago
Wilhoit Properties, Inc Houston, United StatesWilhoit Properties, Inc. is currently seeking a qualified individual to travel as a floating Property Management Specialist to on-site properties. · Our Property Management Specialist are responsible for filling in as an on-site manager and/or working with current on-site team. T ...
-
Assistant Property Manager
1 week ago
Wilhoit Properties, Inc Houston, United StatesOur **Assistant Property Managers** are responsible for assisting the Property Manager in the management of the apartment community including: personnel management, marketing, leasing, budgeting, fiscal management, and administration. · **Key Responsibilities**: · - Assisting in ...
-
Property Manager
2 weeks ago
Lincoln Property Company Houston, United StatesThe Property Manager is accountable for the overall management and operation of a commercial medical office building or portfolio of buildings in accordance with established policies and procedures. The Property Manager is responsible for effectively administering policies & proc ...
-
Administrative Coordinator- Student Center
2 weeks ago
University of Houston Houston, United StatesCoordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory. · - Coordinates personnel administration including employee sign-up, faculty folders, payroll and ...
-
Junior Sales Representative
1 week ago
Groupon Houston, United StatesJob Summary: · **Duties**: · - Collaborate with senior sales representatives to learn about property listings and market trends · - Assist in property showings and open houses · - Communicate with clients to understand their needs and preferences · - Support the negotiation proce ...
Property Administrator - Houston, United States - Lincoln Property Company
Description
Job Description
Job DescriptionLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
This position is responsible for interaction with customers and vendors in a professional and courteous manner. Other duties will be to provide administrative support to the Property Manager and Assistant Property Manager with regards to financial reports, budgeting and accounts payable/receivable functions.
Responsibilities:
Desired Competency, Experience and Skills:
Physical demands:
Sitting 70%
Walking/standing 30%
Bending/stooping periodic
Reaching/touching reach with hands and arms; use hands to finger, handle or feel objects, tools or controls
Lifting up to 10 lbs.
Visual close/distance/peripheral vision, depth perception, color differentiation and ability to adjust focus
Auditory hear voices in both small and large group environments;
hear alerts from office automation and building systems
Verbal speaks one-on-one and in groups, in person and via telephonic devices
Mental demands:
Logic, analysis, judgment, discretion, memory appropriate for the functional level.
Environment:
Work is primarily indoors in a climate-controlled office setting. Noise level is usually moderate.
The physical, mental and environmental characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pay Range$52,000—$56,000 USDAbout Lincoln Property Company
Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit:
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.
