Jobs
>
Administrative Assistant
>
Bethesda

    Administrative Assistant - Bethesda, United States - Paragon Systems

    Paragon Systems
    Paragon Systems Bethesda, United States

    2 weeks ago

    Default job background
    Description

    The Administrative Assistant is responsible for supporting the HR department in all aspects of the department (recruitment, new-hire implementation, interviewing, billing, and payroll), as well as for overseeing and/or facilitating various special projects independently. The administrative assistant serves as the principal liaison between the community and the corporate office for HR related issues. Ability to work at either NIH or NCR office (Bethesda, MD and Derwood, MD) Not a remote position, expected to be on-site Monday-Friday

    ESSENTIAL DUTIES AND TASKS:

  • Review time and attendance sheets, wage computation and other information to detect and reconcile payroll discrepancies;
  • Compute wages and review time and attendance and enter data into the computer (SAFES database);
  • Review, code and forward billing documents to the Finance Department according to company guidelines.
  • Obtain, record and forward request entry into the HRIS data for each employee on contract, including information such as addresses, absences, FMLA requests, requests for terminations and notifies FPS and FSO of all terminations.
  • Process new hires through HMS, finger printing new hires/incumbents for licensing purposes, maintaining an extensive local training matrix tracking nearly 25 items per individual.
  • Maintain employee personnel and medical files.
  • Compile employee data and enter employee data into RAMPS (Federal Protective Service database)
  • Generate weekly manning reports for FPS;
  • Various administrative duties such as filing, faxing documents, and typing correspondence.

    • EQUIPMENT/ COMPUTER SKILLS : Working knowledge of c alculators, Fax machines, photocopying equipment, voicemail systems, scanners, computers and MS Office. Experience and aptitude in Microsoft Office (emphasis on Word and Excel) and experience in utilizing scheduling software or experience with billing is preferred.

    MINIMUM QUALIFICATIONS:

  • Must be a U.S. citizen
  • At least 18 years of age
  • High School Diploma or G.E.D.
  • 3+ years of experience in Administrative Support
  • Knowledge of government contracting a plus
  • Excellent verbal and written communication skills with staff and the public
  • Strong interpersonal skills
  • Must have courteous telephone manner
  • Understand and follow standard operating procedures, to perform duties in a professional manner and appearance
  • Good judgment decisions within proper policy and procedures
  • Ability to work at either NIH or NCR office (Bethesda, MD and Derwood, MD)
  • Not a remote position, expected to be on-site Monday-Friday

    • WORKING CONDITIONS (Physical/Mental Demands):

  • With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Must undergo and meet company standards for background and reference checks.
  • Required ability to handle multiple tasks concurrently.
  • Regular computer usage
  • Handling and being exposed to sensitive and confidential information.
  • May be required to use vehicle for the performance of duties
  • Regular talking and hearing
  • Occasional walking, reaching with hands and arms, stooping kneeling, crouching and crawling.
  • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
  • Close vision, distance vision, and ability to adjust focus.

    • Wage range for this position is $26.00 to $27.00 an hour.

    Benefits:

  • Medical, Dental, Vision, 401k if applicable
  • The paid leave for full time employees is from hours / year based on longevity in the position, and sick leave is a minimum of 48 hours per year for a full-time employee

    • A Word about EEO, Pay Transparency and Other Requirements....

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    VA License Number: 11-466

  • Issei Mochi Gummies

    Administrative Assistant

    1 week ago

    Issei Mochi Gummies Bethesda, United States

    **Administrative Assistant - PT/FT** · We are a New, Mission-Driven, Women/Minority owned company with fast growth. We are currently seeking a highly organized, positive, and motivated problem solver for our Administrative Assistant position. This role is ON-SITE at the CEO's hom ...

  • Bethesda Closets

    Administrative Assistant

    1 week ago

    Bethesda Closets Bethesda, United States

    **Job Title: Administrative Assistant** · **Company Name: Bethesda Closets** · **Location: Bethesda, MD** · **Job Type**: Full-time · **Key Responsibilities**: · 1. **Billing and QuickBooks**: · - Manage billing processes and transactions. · - Utilize QuickBooks for accurate and ...

  • Marriott International, Inc

    Administrative Assistant

    1 week ago

    Marriott International, Inc Bethesda, United States

    **Additional Information** Remote Based Position · **Job Number** · **Job Category** Administrative · **Location** Sales Support East, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP · **Schedule** Full-Time · **Located Remotely?** Y · **Relocation?** N · ** ...

  • mPower Inc.

    Administrative Assistant

    2 days ago

    mPower Inc. Bethesda, United States

    Are you wanting to be empowered in your career and set up for success mPower is a certified Woman-Owned Small Business (WOSB) and top-rated government consulting firm focused especially on providing Organizational Development and Enterprise IT Service Management services. Our tea ...

  • Global Solutions Network Inc

    Administrative Assistant

    2 weeks ago

    Global Solutions Network Inc Bethesda, United States

    Global Solutions Network (GSN), a federal government contracting firm, presents this position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits. · **_ If interested, please provide an up-to ...

  • SciTech Services, Inc.

    Administrative Assistant

    2 days ago

    SciTech Services, Inc. Bethesda, United States

    SciTech Services, Inc. (SciTech) is seeking an Administrative Professional with experience providing Administrative Support to the National Institutes of Dental and Craniofacial Research (NIDCR). · **Duties include but are not limited to**: · - Greet visitors and direct them to t ...

  • Paragon Systems, Inc.

    Administrative Assistant

    2 weeks ago

    Paragon Systems, Inc. Bethesda, United States

    **ESSENTIAL DUTIES ANDTASKS**: · - Review time and attendance sheets, wage computation and other information to detect and reconcilepayroll discrepancies · - Compute wages and review time and attendance and enter data into the computer · - Review, code and forward billing documen ...

  • The Centers for Advanced Orthopaedics LL

    Administrative Assistant

    5 days ago

    The Centers for Advanced Orthopaedics LL Chevy Chase, United States

    **Job Title: Front Desk Administrator** · **Company**: Summit Orthopedics Division of CAO · **Location**: Chevy Chase, MD and Washington, DC · **Job Duties**: · - Answering incoming calls and providing assistance or directing calls to the appropriate department. · - Greeting and ...

  • ARQ General Contracting & Development LLC.

    Construction Administrative Assistant

    23 hours ago

    ARQ General Contracting & Development LLC. Bethesda, United States

    Job Overview: · We are seeking a Construction Assistant to join our team. The Construction Assistant will provide administrative support and assist with various tasks to ensure the smooth operation of construction projects. This is a full-time position with opportunities for grow ...

  • Enviva

    Administrative Assistant, Sustainability

    2 weeks ago

    Enviva Bethesda, United States

    The Enviva team is driven by our shared vision for a renewable energy future. We are a fast-growing, purpose-driven, global energy company specializing in delivering sustainable wood bioenergy solutions. We are the world's largest producer of sustainable wood pellets, which provi ...

  • Morgan | Wingate P.C.

    Receptionist/administrative Assistant

    1 week ago

    Morgan | Wingate P.C. Bethesda, United States

    Accounting firm in downtown Bethesda is looking for a Receptionist/Administrative Assistant to manage our front desk and to perform a variety of administrative and clerical tasks. · **JOB DESCRIPTION**: · As a Receptionist, you will be the first point of contact for our company. ...

  • USILAW

    Legal Administrative Assistant

    1 week ago

    USILAW Bethesda, United States

    **USILAW** is a leading Global Immigration Law Firm that is looking to hire academically successful, highly motivated and dedicated individuals to work in the position of Legal Administrative Assistant. USILAW's practice involves providing industry leading solutions that provide ...

  • Hilabs

    Executive Assistant and Administration

    1 week ago

    Hilabs Bethesda, United States

    **_The HiLabs Story_** · HiLabs was born in the halls of Yale University when a cardiologist and an AI expert teamed up to tackle the data quality issue in the US healthcare system. After seven years of working with some of the best data scientists in the world, HiLabs is on the ...

  • The Henry M. Jackson Foundation for the Advancement of Military Medicine

    Administrative Assistant Ii

    5 days ago

    The Henry M. Jackson Foundation for the Advancement of Military Medicine Bethesda, United States

    Overview: · **Join the HJF Team** · HJF is seeking an **Administrative Assistant II** who performs a wide range of administrative and clerical duties to support the Office of Graduate Medical Education (GME) within the Uniformed Services University of the Health Sciences (USUHS) ...

  • Seventh Sense Consulting, LLC

    Administrative Assistant Ii

    2 hours ago

    Seventh Sense Consulting, LLC Bethesda, United States

    Overview · In anticipation of a contract award, we are looking for an Administrative Assistant II will provide support services to the National Institutes of Health's (NIH) Division of Technical Resources (DTR), Office of Research Facilities. Work will include tasks such as maint ...

  • AlxTel, Inc.

    Administrative Assistant

    5 days ago

    AlxTel, Inc. Silver Spring, United States

    **Benefits**: · - 401(k) · - 401(k) matching · - Competitive salary · - Dental insurance · - Health insurance · - Vision insurance · - We are looking for a minimum of three (3) administrative staff across the department for the period of six (6) months · **GENERAL JOB SUMMARY**: ...

  • Community Multi-Services Inc.

    Administrative Assistant

    5 days ago

    Community Multi-Services Inc. Silver Spring, United States

    Responsible for providing Administrative Assistance to Management, and Administrative Staff at CMS, Inc. Work includes coordination of a variety of support tasks for the office. Incumbents must exercise a high level of confidentiality, effective time management, and be self-direc ...

  • Montgomery County Language Minority

    Administrative Assistant

    1 week ago

    Montgomery County Language Minority Silver Spring, United States

    **Benefits**: · - 401(k) matching · - Bonus based on performance · - Competitive salary · - Health insurance · - Opportunity for advancement · - Paid time off · **Job Summary** · Under the Executive Director supervision, the Administrative Assistant provides high-level administra ...

  • IBSS Corporation

    Administrative Assistant

    2 days ago

    IBSS Corporation Silver Spring, United States

    **Job Title: Administrative Assistant** · **Location: Washington D.C./ Silver Spring, MD** · **Clearance Required: Public Trust · **Description (scope of work)** · IBSS is seeking a full-time Administrative Assistant to perform routine clerical and executive administrative functi ...

  • Clear Evaluations LLC

    Administrative Assistant

    5 days ago

    Clear Evaluations LLC Spring, United States

    **Administrative Assistant** · **Hours: M-F, 9am - 5pm** · **Compensation: $15/hour ($16 after 90-days)** · **Company provides free HMO health insurance or optional PPO with 70% company contribution.** · Clear Evaluations is an established customer experience management firm loca ...