Administrative Assistant - Silver Spring, United States - Community Multi-Services Inc.

Community Multi-Services Inc.

Verified Company

Silver Spring, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Responsible for providing Administrative Assistance to Management, and Administrative Staff at CMS, Inc. Work includes coordination of a variety of support tasks for the office. Incumbents must exercise a high level of confidentiality, effective time management, and be self-directed, needing mínimal supervision. Effectively manage the front office and treat everyone with dignity and respect.

Position responsibilities:

Create all correspondence for organization, i.e. monthly staff schedule, activity schedule, legal documents, and resident clothing vouchers. Edit, and proofread material for accuracy, completeness, grammar, and formatting before submission.
Input Incident Report information on MCIS and download information/reports from the system.
Prepare reports for agency as requested, i.e. vacancy list, facility licensing and forms.
Manage distribution of committee reports (Human Rights, Incident Management Committee, and Safety/Infection Control).
Organize and maintain company files hard copy and public drive.
Display a welcoming and enthusiastic attitude and ensure the front office is clean and inviting at all times. Ensure upkeep of the copier and phone system.
Organize, and assist with office meetings, parties and events as needed.
Compiles information for and prepares a wide variety of reports;
Arranges for conferences, including space, time, and participants;
Organize and sort mail, faxes, and deliveries;
Maintain the conference room schedule;
Maintain appropriate interpersonal relationships with employees, peers, and individuals.
Comply with all CMS and DDS regulations and policies and attend all CMS and DDS required meetings and training as needed.
Ability to work as a team player.
Dress professionally at all times.
Other duties as assigned

Essential skills and experience:

Bachelor Degree preferred
Successful completion of a Physical and Criminal Background Check
Five years office administrative experience and computer skills (i.e. knowledge of Microsoft Office Suite)
High degree of confidentiality.
Display a positive attitude.
Professional work ethics.
Problem solving and effective communication skills
Ability to maintain fairly complex and confidential records, to assemble and organize data, and to prepare reports from such records;
Ability to compose letters and reports;
Ability to monitor the work of others;
Ability to establish and maintain effective working relationships with other employees and the public.