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Rancho Mirage

    Residency/Fellowship Coordinator - Rancho Mirage, United States - Eisenhower Health

    Eisenhower Health
    Eisenhower Health Rancho Mirage, United States

    2 weeks ago

    Default job background
    Description
    • Job Objective: A brief overview of the position.
      • The Residency/Fellowship Coordinator position is responsible for providing support to the residency/fellowship/clerkship program and ensuring the operational components are functioning in an effective manner
    • Reports to
      • Director of Medical Education Admin with dotted line to Residency/Fellowship Program Manager
    • Supervises
      • N/A
    • Ages of Patients
      • N/A
    • Blood Borne Pathogens
      • Minimal/ No Potential
    • Qualifications
      • Education
        • Required: Bachelor's Degree in Healthcare or two (2) years of related experience in lieu of degree
      • Licensure/Certification
        • Preferred: Training Administrators for Graduate Medical Education (TAGME) Certification
      • Experience
        • Required: Two (2) years of experience in an academic medical environment and/or residency program or Bachelor's Degree in lieu of experience
        • Preferred: Experience in medical education or residency program
    • Essential Responsibilities
      • Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and reports suspected violations.
      • Provides administrative support to the Program Director, Program Manager, and trainees (residents, fellows, and/or medical students).
      • Educates staff, trainees, and faculty in proper adherence to policies and procedures.
      • Prepares and delivers program reports and correspondence in a timely manner.
      • Maintains AMION scheduling system & MedHub trainee database.
      • Assists the program director in meeting and complying with the current standards established by regulatory and accreditation bodies.
      • Compiles and submits accurate reports to certifying bodies and other professional organizations.
      • Assist Program Managers in accreditation site visits, including preparation of site visit documentation.
      • Develops and creates trainee and program evaluation reports, such as trending data to identify areas for improvement and tracking of data demonstrating the effect of interventions.
      • Communicate with multiple specialty departments and faculty to coordinate the trainee daily activities including rotation scheduling and assignments, organization and scheduling of educational conferences, and trainee evaluation process completion.
      • Scheduling, organizing and preparing agendas/materials/minutes for training program related meetings
      • Maintain and track trainee attendance, including attendance of educational conferences/meetings.
      • Assist Program Manager with coordinating travel plans and oversees preparation of travel vouchers for residents, director, assistant director, and faculty for approved program travel.
      • Assist Program Manager with trainee recruitment processes, interviews, tours, preparing applicant materials, data collection of interview summary information, and NRMP rank.
      • Maintains accurate and complete confidential files and records of trainees.
      • Monitors duty hours, evaluations, trainee rotations, procedure logs and scholarly activities for accuracy and completion.
      • Maintains website information on intranet.
      • Execute trainee electives, completing all paperwork, contracts and sending to outside teaching sites.
      • Assist with trainee onboarding, collection of contracts, scheduling trainee training, meal badges, white coats, pagers, business cards, and scrubs.
      • Assist Program Manager with assistance of trainee housing.
      • Assist Program Manager with proctoring the in-service/in-training annual exams.
      • Assist Program Manager with coordinating and planning of all training program social events and annual trainee graduation.
      • Identifies and implements processes to improve quality and customer service.
      • Performs other duties as assigned.
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