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Washington, D.C.

    Assistant (Legal Secretary) - Washington, United States - Simpson Thacher & Bartlett LLP

    Simpson Thacher & Bartlett LLP
    Simpson Thacher & Bartlett LLP Washington, United States

    5 days ago

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    Description

    Job Description

    Job Description

    Description/Job Summary

    The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.

    Responsibilities/Duties

    • Answer multiple phone lines; screen and direct calls them as appropriate
    • Maintain calendars, schedule meetings, and arrange conference/teleconference calls
    • Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
    • Process expenses through Firm expense application (Chrome River)
    • Prepare attorney diaries through Firm diary application (Intapp)
    • Utilize various office machines to transmit data, print, duplicate, fax and PDF
    • Create and maintain attorney files using alphanumeric systems
    • Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
    • Prepare and process client bills, working closely with Billing department
    • Create, revise and proofread letters and various legal documents
    • Provide backup coverage for other assistants and receptionists
    • Perform other duties as assigned

    Required Skills

    • Ability to effectively present information verbally and in writing
    • Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
    • Proficiency in Microsoft Word and Excel
    • Basic math skills: addition, subtraction, multiplication, division
    • Strong attention to detail
    • Must be able to work collaboratively in a team environment
    • Ability to use diplomacy and discretion in relaying information
    • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment

    Preferred Skills

    • Basic knowledge of Microsoft PowerPoint

    Preferred Experience

    • 1 to 2 years of administrative experience in an office or professional services setting

    Required Education

    • High School diploma or GED equivalent

    Preferred Education

    • Four-year college degree

    Details

    Privacy Notice

    For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at

    #LI-hybrid

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