Jobs
>
Administrative Assistant
>
Dallas

    Administrative Assistant - Dallas, United States - Baylor Scott & White Health

    Baylor Scott & White Health
    Baylor Scott & White Health Dallas, United States

    Found in: Careerbuilder One Red US C2 - 3 days ago

    baylor scott & white health background
    Full time
    Description

    JOB SUMMARY

    The Admin Assistant helps team members, large teams or department directors. Collects, reviews and examines data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May be accountable for creating reports and distributing on a regular schedule.

    ESSENTIAL FUNCTIONS OF THE ROLE

    • Accurately and rapidly prepares a variety of routine communications, reports, forms and correspondence. Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
    • Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
    • Schedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Takes meeting minutes and disseminates to appropriate parties.
    • Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner. Establishes and takes appropriate action as required.
    • Greets visitors, guests and/or employees promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department.
    • Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
    • Monitors supply levels and orders accordingly; receives, stores and distributes supplies. Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.).
    • Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.

    KEY SUCCESS FACTORS

    • Knowledge of office procedures.
    • Able to provide consistently excellent customer service with lenity, patience and confidence.
    • Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
    • Social skills to interact with a wide-range of constituencies.
    • Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
    • Able to communicate thoughts clearly; both verbally and in writing.
    • Must be able to read, write and follow instructions and flow chart protocols.
    • Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues.
    • Able to work carefully, with a high attention to detail.
    • Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
    • Proficient with MS Office suite including Word, Excel, PowerPoint.

    BENEFITS

    Our competitive benefits package includes the following

    • Immediate eligibility for health and welfare benefits
    • 401(k) savings plan with dollar-for-dollar match up to 5%
    • Tuition Reimbursement
    • PTO accrual beginning Day 1

    Note: Benefits may vary based upon position type and/or level

    QUALIFICATIONS

    - EDUCATION - H.S. Diploma/GED Equivalent

    - EXPERIENCE - 2 Years of Experience
  • Spectrum Staffing Group

    Administrative Assistant

    Found in: Talent US 2A C2 - 1 hour ago

    Spectrum Staffing Group Dallas, United States

    Essential Functions · Administrative Assistant · Support the Chief Operating Officer ("COO") with administrative tasks as needed including but not limited to: · Booking and managing COO and CEO meetings, calendars, and conferences etc. · Executing administrative tasks to supp ...

  • Signeekwave Architecture Studio

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 19 hours ago

    Signeekwave Architecture Studio Dallas, United States

    Job Description · Job DescriptionAbout us: · Welcome to Signeekwave: Where Vision Meets Reality · At Signeekwave, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed ...

  • Collin Edmonds Agency- Farmers Insurance

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    Collin Edmonds Agency- Farmers Insurance Dallas, United States

    Job Description · Job DescriptionCompany Overview: Join a thriving team at the Collin Edmonds Agency, a leading insurance company committed to excellence and innovation. We pride ourselves on delivering exceptional service and products to our clients, and we are seeking a motivat ...

  • Buckner International

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    Buckner International Dallas, United States

    Job Description · Job DescriptionAbout the Role · As the Administrative Assistant at the Family Hope Center at Wynnewood, you will Shine Hope by delivering services through management of the established policies and procedures. You will provide administrative support to the Famil ...

  • ComForCare Home Care - Dallas NW

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    ComForCare Home Care - Dallas NW Dallas, United States

    Job Description · Job DescriptionLooking for individuals to join our home care family. · At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is to help our clients and employees live their best lives possible. · *Each office is ...

  • Calpion/Plutus Health

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    Calpion/Plutus Health Dallas, United States

    Job Description · Job DescriptionSalary: · Position : Administrative Assistant · Location : Dallas , Texas · We are an RCM Technology company looking for a strong Administrative assistant to handle the below . · Executive management support (calendar, travel booking, phones, f ...

  • Advanced MedAesthetic Partners Inc

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    Advanced MedAesthetic Partners Inc Dallas, United States

    Job Description · Job DescriptionDescription:Embark on a transformative journey in the world of aesthetics with Advanced Medaesthetic Partners (AMP), where innovation meets excellence, and your career aspirations take center stage. At AMP, we're not just a company; we're a dynami ...

  • Quality Ironworks

    Administrative Assistant

    Found in: ZipRecruiter Standard US C2 - 2 days ago

    Quality Ironworks Dallas, United States

    Job Description · Job DescriptionQuality Ironworks has an immediate opening for a bilingual (English & Spanish speaking and writing) Administrative Assistant at our headquarters in Dallas, TX supporting the Shop Foreman. · Responsibilities include, but are not limited to: · • Pro ...

  • Enovis

    Administrative Assistant

    Found in: Careerbuilder One Red US C2 - 2 days ago

    Enovis Dallas, United States

    Job Description: · At Enovis we sweat the little things. We embrace collaboration with our partners and patients, and we glory in the grind of scientific excellence - with the goal of transforming medical technology as we know it. · Because that's how we change the lives of patie ...

  • ATKINSON-CRAWFORD SALES CO INC

    Administrative Assistant

    Found in: ZipRecruiter Standard US C2 - 2 days ago

    ATKINSON-CRAWFORD SALES CO INC Dallas, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. *This is an onsite position* (7am-4pm) · SERIOUS INQUIRIES ONLY - We will report interview failur ...

  • UMC Health System

    Administrative Assistant

    Found in: Talent US C2 - 4 hours ago

    UMC Health System Dallas, United States Full time

    We've learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas. · Job Summary · The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director wi ...

  • ATKINSON-CRAWFORD SALES CO INC

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    ATKINSON-CRAWFORD SALES CO INC Dallas, United States

    Job Description · Job DescriptionBenefits:401(k) · Dental insurance · Health insurance · Paid time off · Profit sharing · Vision insurance · We are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive compan ...

  • Entegee

    Administrative Assistant

    Found in: Ziprecruiter Test15 US C2 - 2 days ago

    Entegee Dallas, United States

    Job Description · Job DescriptionJob Summary: Seeking an Administrative Assistant with a minimum of 3 years of experience in administrative services and customer service, preferably in a multi-functional international environment. · Job Requirements: · Must be currently located i ...

  • Calpion/Plutus Health

    Administrative Assistant

    Found in: ZipRecruiter Test10S US C2 - 2 days ago

    Calpion/Plutus Health Dallas, United States

    Job Description · Job DescriptionSalary: · Position : Administrative Assistant · Location : Dallas , Texas · We are an RCM Technology company looking for a strong Administrative assistant to handle the below . · Executive management support (calendar, travel booking, phones, f ...

  • TYSGlobal

    Administrative Assistant

    Found in: ZipRecruiter Standard US C2 - 2 days ago

    TYSGlobal Dallas, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...

  • Colt Concrete & Asphalt

    Administration Assistant

    Found in: ZipRecruiter Standard US C2 - 2 days ago

    Colt Concrete & Asphalt Dallas, United States

    Job Description · Job DescriptionREPORTING RELATIONSHIP · Administrative Assistant - Operations are selected by and report to the Operations Manager. · EXPECTED OUTCOMES · Facilitate the smooth operation of Colt's construction activities. · Help achieve high customer satisfaction ...

  • Corporate Vision Inc

    Administrative Assistant

    Found in: ZipRecruiter Standard US C2 - 2 days ago

    Corporate Vision Inc Dallas, United States

    Job Description · Job DescriptionResidential/Commercial Construction firm is seeking an Administrative Assistant 1 to search, Assembles, and/or prepares documents for bids and contracts. Screen telephone inquiries routes calls appropriately. Greet scheduled visitors. Screen unsch ...

  • Liberty Bankers Insurance Group

    Administrative Assistant

    Found in: ZipRecruiter Standard US C2 - 2 days ago

    Liberty Bankers Insurance Group Dallas, United States

    Job Description · Job DescriptionAdministrative AssistantDuties/Responsibilities:Answers and transfers phone calls, screening when necessary. · Welcomes and directs visitors and clients. · Maintains filing systems as assigned. · Retrieves information as requested from records, em ...

  • Bank of America

    Administrative Assistant III

    Found in: Lensa US P 2 C2 - 3 weeks ago

    Bank of America Dallas, United States OTHER

    Job Description: · At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. ...

  • Desoto

    Bilingual Administrative Assistant

    Found in: Ziprecruiter Test15 US C2 - 20 hours ago

    Desoto Dallas, United States

    Job Description · Job DescriptionVIP Staffing South Dallas is seeking a detail-oriented and organized Administrative Assistant in the Dallas 75237 Zip Code. The ideal candidate will provide administrative support, coordinate projects, and ensure smooth operations within the organ ...