Administrative Assistant - Pembroke Pines, United States - Behavioral Initiatives LLC

Behavioral Initiatives LLC Pembroke Pines, United States

2 weeks ago

Description

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to business owners and employees, assisting in daily office needs and managing our company's general administrative activities. The ideal candidate should be bilingual, have excellent oral and written communication skills, detail oriented and organized, and competent Word, Excel, and PowerPoint skills.

Duties: Perform general administrative duties such as but not limited to;

Maintaining inventory of office supplies and equipment
Ensuring all work stations stocked with essential supplies
Assist with Social Media Management
Monthly Newsletter
Communicates clearly and effectively with staff, clients, and caregivers
Maintains client confidentiality and respect for clients
Assist with Scheduling and Verifying ABA services rendered daily
Updates center calendar and BI birthday list
Assist with obtaining coverage for clients when there are therapist cancellations
Assists with interviewing and hiring behavior therapists/RBTs that are suitable for company culture
Answer phone, provide basic information on services, take messages, and set appointments
Respond to emails or forward email to appropriate staff
Responsible for recording all inquiries for service and walking new client through onboarding process
Greeting clients
Assists Supervisors with creating programming materials
Collecting and storing employee documents
Collecting and storing client documents
Submitting authorization request
Supporting all staff
Conducts facility tours and orientation to services

Job Qualifications & Skills

Must have a High School Diploma or GED. Some college credits are preferred.
Experience as an administrative assistant or office admin assistant preferred
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and scanners
Proficiency in Google Docs and/or MS Office (MS Excel, Word and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Dependable
Experience with children with autism and/or developmental disabilities preferred

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