Executive Assistant and Administration Specialist - Aventura, United States - BABOR BEAUTY GROUP AMERICAS

Description

POSITION:
Executive Assistant and Administration Specialist




JOB TYPE:
Hybrid Work Schedule (2 office days)


Location:
Aventura, FL

Company Overview:

As a global leader in luxury professional skin care, BABOR develops, produces, and distributes premium beauty and skin care products.

We are a fast-growing, family-owned company with over 1000 employees worldwide and distribution in more than 70 countries.

Our headquarters in Aachen, Germany, houses Research & Development Department with 30 scientists, high-tech production facilities and a global distribution center.

BABOR?s award-winning products, treatments, and technologies, have positioned the brand as an innovation leader for more than 67 years.


Responsibilities:

• Manage executive schedules, including arranging meetings, appointments, and travel itineraries.
• Coordinate and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Prepare and edit presentations, reports, and correspondence on behalf of executives.
• Assist with event planning and coordination, including logistics, venue selection, and guest management.
• Organize and maintain physical and electronic files, databases, and records.
• Support HR functions such as recruiting, onboarding, and maintaining employee records.
• Assist with payroll processes and ensure compliance with payroll taxes and regulations.
• Provide administrative support to leadership by managing tasks that contribute to smooth operations and decisionmaking.
• Act as a liaison between executives and internal/external stakeholders, conveying messages accurately and promptly.
• Undertake special projects and initiatives as assigned, demonstrating flexibility and adaptability.