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    Human Resources Administrative Assistant - New York, United States - MACKEY SHIELDS, LLC

    MACKEY SHIELDS, LLC
    MACKEY SHIELDS, LLC New York, United States

    3 days ago

    Default job background
    Part time
    Description
    Position: HR Administrative Assistant (Part-Time)

    Department: Human Resources/Facilities

    Location: New York, NY / Hybrid

    Founded in 1938, MacKay Shields has grown steadily over the years through rapidly changing market environments. Becoming a registered investment advisor in 1969, we have expanded our services over time and are now proud to offer products across US and international markets.

    In 1984 MacKay Shields became a wholly owned, fully autonomous subsidiary of New York Life Insurance Company, a premier financial services provider and one of the country's most highly rated insurance companies. To capitalize on its broad range of investment management and retirement plan services, New York Life formed New York Life Investments in 1999. MacKay Shields continues to operate independently regarding both investments and compensation.

    Our Human Resources team is searching for an administrative assistant in a temp role who can assist in various areas within the firm. Responsibilities include managing expense reports, time off balances, reception back-up, scheduling meetings, and other ad-hoc departmental projects. This role is best for an individual who is highly proactive, autonomous, and has a great attention to detail. The position will require interaction with various departments within the business and will have high exposure to working with employees from all levels in the firm.

    Responsibilities
    • Responsible for updating time off balances for various teams
    • Filing and administrative duties (reception back-up, conference and lunch set-up, etc.)
    • Manage expense reports through Concur and create travel itineraries for various groups
    • Coordinate with Facilities on record keeping requirements
    • Assist HR in organizing company events, volunteer initiatives, and other projects
    • Manage departmental invoices and coordinate with Accounting team on processing
    • Manage benefits bills and ensure balances are accurate and up to date
    • Assist with auditing various reports for payroll, metrics, and other business requirements
    • Schedule interviews in a timely manner for hiring managers and candidates; follow up with hiring managers on feedback
    • Update HR metrics and ensure data is accurate and sent in a timely manner
    • Assist with other ad-hoc projects as needed
    Requirements
    • Detail-oriented, energetic, industrious and self-motivated team player who works well under pressure and has strong project management and interpersonal skills
    • Highly proficient in Microsoft Office particularly Excel (Filtering, Pivot tables, V-Lookups, etc.)
    • Highly organized with strong ability to multi-task
    • Excellent written and verbal communication skills
    • Strong attention to detail
    • Must be able to manage confidential documentation
    • Highly proactive and autonomous
    • Experience with HRIS such as ADP is a plus
    At MacKay Shields, we commit to the equitable treatment of all. Differences in background, experience, characteristics, and abilities-whether readily visible or unseen-make each person unique and valuable. Attracting, developing, and retaining diverse talent is critical to our success. We promote a comprehensive approach to diversity and inclusion to serve our employees, our clients, and our community. Striving to make a positive impact and deliver results through performance with purpose is at the heart of our ethos.

    MacKay Shields LLC is committed to creating a diverse employment environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status or any other characteristic protected pursuant to federal, state or local law.
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