Administrative Assistant - New York, United States - Moonlight Makers Marketing

Description

Job Title:
Administrative Assistant


Position Overview:


Responsibilities:

Manage and maintain executives' schedules, appointments, and travel arrangements.
Coordinate meetings, including preparing agendas, attending meetings, and documenting minutes.
Assist in the preparation of reports, presentations, and correspondence.
Maintain electronic and physical filing systems, ensuring all documents are organized and easily accessible.
Perform general office duties, such as ordering supplies, managing office equipment, and coordinating office maintenance.
Assist in the onboarding process for new employees, including preparing paperwork and scheduling orientation sessions.
Collaborate with team members to support various projects and initiatives as needed.


Requirements:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Strong organizational skills with the ability to multitask and prioritize workload effectively.
Excellent verbal and written communication skills.
Detail-oriented with a high level of accuracy in work.
Ability to work independently and as part of a team in a fast-paced environment.
Discretion and trustworthiness in handling confidential information.