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    Administrative Assistant - Phoenix, United States - Wesley Community Center, Inc.

    Wesley Community Center, Inc.
    Wesley Community Center, Inc. Phoenix, United States

    1 week ago

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    Description

    Job Description

    Job Description

    Job Title: Administrative Assistant
    Department: Administration
    Reports To: Chief Executive Officer
    FLSA Status: Non-Management Position


    Position Summary: Wesley's Administrative Assistant will perform a variety of administrative and
    clerical tasks. Duties of the Administrative Assistant include providing support to Wesley's
    Executive Leadership Team, assisting in daily office needs, and managing our company's general
    administrative activities

    .
    Essential Duties and Responsibilities: To perform this job successfully, an individual must be able
    to perform the following satisfactorily; other duties may be assigned.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the
    essential functions.

    • Serves as an administrative assistant for at least six (6) Managing Directors which includes helping to organize and schedule meetings, manage shared calendars, manage, and screen incoming emails, expense reports, and other projects, as necessary.

    • Order and maintain office supplies and arrange for equipment maintenance.

    • Assist Business Development department with printing marketing collateral, posting on
    social media and blog posts, update marketing networking calendar; Adobe Photoshop experience is a plus.

    • Track, balance and maintain company donations.

    • Database entry/maintenance of company contracts.

    • Manage student acceptance for clinical learning in My Clinical Exchange data base.

    • Provide administrative support for senior members of Wesley and perform
    administrative duties such as filing, typing, copying, creating and distribution of meeting
    minutes, scanning, etc.

    • Receive, sort, and route incoming mail and packages.

    • Contribute to team effort by accomplishing related results as needed.

    • Assisting with other administrative duties as needed.

    • Assist with open job positions as needed. Posting resumes, prescreening candidates,
    and setting up interviews.


    Competencies: To perform the job successfully, an individual should demonstrate the following.

    • Communications - Exhibits good listening and comprehension. Expresses ideas
    and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others informed. Selects
    and uses appropriate communication methods.

    • Customer Service - Displays courtesy and sensitivity. Manages difficult or
    emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits
    customer feedback to improve service.

    • Dependability - Commits to doing the best job possible. Follows
    instruction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests
    for service and assistance. Takes responsibility for own actions.

    • Planning & Organization - Integrates changes smoothly. Plans for additional
    resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time
    efficiently. Works in an organized manner.

    • Quality - Fosters quality focus in others. Improves processes. Measures key outcomes.
    Sets clear quality requirements. Solicits and applies customer feedback.

    • Use of Technology - Adapts to modern technologies. Demonstrates required skills.
    Keeps technical skills up to date. Troubleshoots technological problems. Uses technology
    to increase productivity.

    Qualifications: To perform this job successfully, an individual must be able to
    perform each essential duty satisfactorily. The requirements listed below are representative of
    the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
    individuals with disabilities to perform the essential functions.

    Education/Experience: Bachelor's degree from four-year college or university; or one to two years
    related experience and/or training; or equivalent combination of education and experience.

    Language Ability: Bilingual in Spanish a plus, but not required. Read and interpret documents such as safety
    rules, operating and maintenance instructions, and procedure manuals. Write routine reports and
    correspondence. Speak effectively before groups of customers or employees.

    Mathematical Ability: Add, subtract, multiply and divide in all units of measure, using whole
    numbers, common fractions and decimals. Compute rate, ratio and percent, and draw and interpret bar
    graphs.

    Reasoning Ability: Apply common sense understanding to carry out instructions furnished in
    written, oral, or diagram form. Deal with problems involving several concrete variables in
    standardized situations.

    Computer Skills: MS Office, MS Office 365, and Adobe. Experience with databases such as
    Compliatric, My Clinical Exchange and Hybrent a plus.

    Certificates and Licenses: None

    Supervisory Responsibilities: This job has no supervisory responsibilities.

    Work Environment: The work environment characteristics described here are representative of those
    an employee encounters while performing the essential functions of this job. Reasonable
    accommodations may be made to enable individuals with disabilities to perform the essential
    functions. The noise level in the work environment is usually moderate.

    Physical Demands: The physical demands described here are representative of those that must be met
    by an employee to successfully perform the essential functions of this job. Reasonable
    accommodations may be made to enable individuals with disabilities to perform the essential
    functions. While performing the duties of this job, the employee is required to sit; talk and hear and use
    hands and fingers to handle or feel. The employee is occasionally required to stand and walk. The
    employee must be able to occasionally lift and/or move up to ten pounds. Specific vision abilities
    required by this job include close vision.

    The above job description is not intended to be an all-inclusive list of duties and standards of
    the position. Incumbents will follow any other instructions, and perform any other related duties,
    as assigned by their supervisor.


    WCHC's Expectations of all Employees


    • Adheres to all WCHC Policies and Procedures

    • Conducts self in a manner that always represents WCHC's Values

    • Maintains a positive and respectful attitude with all work-related internal and
    external contacts

    • Communicates regularly with supervisor about Departmental and WCHC concerns

    • Consistently reports to work on time, prepared to perform the duties of the position

    • Meets productivity standards and performs duties as workload necessitates

    • Actively participates in all required trainings

    • Empowered to provide outstanding service to all customers

    Pay rate: $ $22.12/hour - DOE
    Location: 1625 N. 39th Avenue

    Company DescriptionWesley Community & Health Centers is a local non-profit, accredited, Federally Qualified Health Center that provides the highest quality primary care service in two Phoenix locations, and one Mesa location, regardless of an individual's insurance status. Wesley Community & Health Centers prides itself on being a Patient-Centered Medical Home. This means we provide comprehensive and continuous medical treatment to patients to obtain maximal health outcomes. Through our Community Center programs, we work to provide opportunities for personal and social growth within the populace. These programs help improve and enhance our neighborhood resident's quality of life. Programs like our "After School - Strong Youth Strong Community", Neighborhood Revitalization, Nutrition, Adult Education, and Financial Literacy programs offer opportunities for the population we serve to grow and improve. We have strong partnerships with business and community organizations that help us serve local families and members of the community.

    Company Description

    Wesley Community & Health Centers is a local non-profit, accredited, Federally Qualified Health Center that provides the highest quality primary care service in two Phoenix locations, and one Mesa location, regardless of an individual's insurance status. Wesley Community & Health Centers prides itself on being a Patient-Centered Medical Home. This means we provide comprehensive and continuous medical treatment to patients to obtain maximal health outcomes. Through our Community Center programs, we work to provide opportunities for personal and social growth within the populace. These programs help improve and enhance our neighborhood resident's quality of life. Programs like our "After School - Strong Youth Strong Community", Neighborhood Revitalization, Nutrition, Adult Education, and Financial Literacy programs offer opportunities for the population we serve to grow and improve. We have strong partnerships with business and community organizations that help us serve local families and members of the community.
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