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    Senior Accountant - Chicago, United States - Baker & McKenzie Rechtsanwaltsgesellschaft mbH

    Baker & McKenzie Rechtsanwaltsgesellschaft mbH
    Baker & McKenzie Rechtsanwaltsgesellschaft mbH Chicago, United States

    2 weeks ago

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    Description


    The Senior Staff Accountant, US will be the PTP liaison and ensure the end-to-end PTP processes are managed efficiently in coordination with the Service Center teams.

    This role will assist the In-Market Senior Accounting Manager and the Associate Director of Finance and will work very closely with the Procurement and PTP Service Center teams to identify gaps in internal controls over vendor data management, US Corporate Card Program, client funds disbursements,vendor payments and detect inconsistencies in accounts payable processes.

    The Senior Accountant is a key contributor to the design and implementation of standardized and streamlined procurement and PTP processes for the US, including the US Corporate Card Program.


    Responsibilities:
    Subject matter expert on accounts payable daily and month-end processes/reconciliations
    Instrumental in the continued transition of PTP transactional tasks from In-Market to Service Centers, which involves identification of such tasks, development of standard operating procedures documentation, provision of training/reference materials, and monitoring of transitioned responsibilities
    In conjunction with the Tampa Service Center, monitors US Accounts Payable activities such as vendor data management, Chrome River Expenses and invoices, vendor payments, client funds disbursements, journal entries, account reconciliations, and adjustments

    Ensure that the US Credit Card Program is upheld with extremely high levels of compliance, including processes related to expense reimbursements through the Firm's systems and within the agreed SLAs.

    Guarantees that escalation procedures for non-compliance are enforced consistently. This role is responsible for developing checklists and audit procedures to monitor compliance with Firm policies
    Review, suggest, and facilitate implementation of P2P process improvements with guidance from P2P Global Process Owner
    Participate in the establishment of guidelines and implementation of internal controls over accounts payable activities
    Assist with the timely filing of the annual US Form 1099-MISC and 1099-MEC; Guarantee accuracy and completeness of information submitted to the IRS
    Collaborate with Service Center personnel and In-Market staff accountants in the daily accounting activities, monthly and year-end closing of the local and regional ledger, preparation of monthly balance sheet reconciliations for all US balance sheet accounts, NAO region P&L variance analyses and in ensuring adherence to agreed SLAs and timelines with a focus on procurement and PTP processes
    Responsible for the timely completion and accuracy of all US balance sheet reconciliations, as assigned. Ensures that balance sheet reconciliations are prepared correctly, documenting the purpose of the account, types of transactions, and associated inherent risk of the account
    Investigate and clear balances in the Corporate Card clearing account and other accounts payable clearing accounts
    Understand and obtain substantiation for all balances in payroll withholding accounts
    Resolve reconciling items, perform root cause analysis on reconciling items, and suggest solutions to prevent future occurrence
    Ensure compliance with state and federal regulations
    Accounting point of contact for assigned Functional Area Leads
    Holds regular meetings to go over significant items of concern regarding the expense push reports
    Responds to accounting inquiries raised by the groups being supported. Provides accounting guidance and training as necessary
    Assist the Senior Accounting Manager and the Associate Director with:

    Production of periodic financial reports that comply with generally accepted accounting principles or other financial reporting standards.
    Documentation of standard operating procedures and streamlining initiatives
    Preparation of requested schedules for financial statement audits and other compliance audits
    Preparation of annual budgets and financial forecasts


    Provide support to the global tax team, as needed, about the compilation of US tax and statutory items, including sales and use tax.

    Support Leadership on firm-wide accounting/reporting initiatives and special projects
    Identify training gaps and opportunities for improvement
    Perform other related duties as necessary or assigned
    Develop competence within 3 months of appointment. Proficiency to be demonstrated through measurement to agreed standards
    Deliver agreed outcomes to agreed timeframes
    Collaborate constructively with stakeholders and In-Market teammates. Engagement effectiveness is to be measured by feedback from In-Market stakeholders and Center leaders

    Skills and Experience:
    Bachelor's degree in Accounting; CPA designation highly preferred
    Solid experience in Accounting
    Proven ability to influence, interact, and consult with senior leaders regarding finance processes, guidelines, and compliances
    Excellent organizational skills
    Demonstrated expertise in operational efficiency and financial accounting
    Strong management and critical thinking skills
    Demonstrated ability to assess risk and take decisive, appropriate actions, especially in case of exception requests
    Demonstrated ability to adhere to standard operating procedures and service level agreements
    Ability to network and collaborate with teams both local, regional, and global, while acknowledging their cultural, social, and academic diversity
    Working proficiency in using MS Office, SAP, or similar ERP software and other Productivity Tools

    #J-18808-Ljbffr
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