Jobs
>
St. Louis

    Senior Administrative Assistant - St Louis, United States - Saint Louis Art Museum

    Saint Louis Art Museum
    Saint Louis Art Museum St Louis, United States

    4 days ago

    Default job background
    Description

    Senior Administrative Assistant

    Summary: To provide administrative and secretarial support to the Chief, Director of Development, and Director of Marketing and Communications.

    Essential Duties and Responsibilities:

    • Provides administrative assistance including scheduling meetings, preparing and sending out correspondence, and handling incoming messages.
    • Assists with the Division budgets and helping to ensure that proper procedures are followed, including obtaining purchasing requisitions and tracking procurements.
    • Coordinates the monthly variance report process.
    • Prepares contracts for outside contractors and follows the contract through completion ensuring that payments are made as outlined in the agreement.
    • Assists staff within the Division in preparing travel authorization forms and travel expense reports helping to ensure that travel is completed according to the Museum's travel policy and within budget.
    • Coordinates meetings and conference calls with donors and Museum employees; maintaining schedules; and other activities.
    • Coordinate and implement ongoing communications between the Division and the Museum's board members and top-level donors; work directly with donors to facilitate special requests (i.e. tours, tickets, requests for information, etc.) as needed.
    • Manage the ongoing operational needs for the Development and External Relations
    • Division, including the maintenance and storage of supplies, an appropriate stock of printed materials, communicating technical requirements for new hires and departing employees, serving as the central point person for the Division regarding office issues (i.e., copiers, printers, office space, etc.)
    • Shepherd and train new staff on the Division's unique procedures and culture, fulfilling temporary voids of responsibility within the Division created during times of staffing transitions, as assigned
    • Participate in Museum Director level calendaring meetings.
    • Perform other duties as assigned

    Qualifications:

    Associate's degree (or equivalent experience), with demonstrated project management experience in an executive environment; excellent organizational, communication and writing skills. Trustworthy and understanding of the highly confidential nature of development work, with the ability to maintain the utmost level of discretion.

    Additional Details

    Minimum of Range: $21.71 per hour; commensurate with experience

    Work Hours: Full-Time (37.5 hours/week). Benefits eligible on first day of employment.

    Selected candidates will be required to submit to a criminal background check and drug test before hire.

    The Saint Louis Art Museum is committed to building a diverse staff and strongly encourages applications from candidates of color.

    The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.

  • GAP Solutions, Inc.

    Administrative Assistant

    6 days ago

    GAP Solutions, Inc. St Louis, United States

    Position Objective: · GAP Solutions is seeking an AA to support a variety of NGA offices. The AA independently accomplishes more of the general or routine office administrative tasks. The AA category should have the expertise and qualifications to accomplish moderately complex ad ...

  • Wells Fargo

    Administrative Assistant

    1 week ago

    Wells Fargo Saint Louis, United States

    About this role: · The Administrative Assistant role provides administrative support to multiple attorneys, paralegals, and/or managers as determined and assigned by the Business Execution Manager. Job duties consist of handling moderately complex to complex assignments as well a ...

  • TechAccel LLC (Technology Acceleration Partners)

    Administrative Assistant

    6 days ago

    TechAccel LLC (Technology Acceleration Partners) St Louis, United States

    Technology Acceleration Partners (TechAccel, LLC) is a private capital firm that invests in, acquires, and advances early-stage, disruptive technologies in the agriculture and human health sectors. TechAccel is developing multiple early-stage partnerships which are physically loc ...

  • Community Unit School District 303

    Administrative Assistant

    1 week ago

    Community Unit School District 303 Saint Charles, United States

    JobID: 4732 · **Position Type**: · Secretarial/Clerical/Secretary 10-month**Date Posted**: · 5/10/2024**Location**: · St. Charles North High School**Date Available**: · 07/29/2024 · Required: · HS Diploma · Secretarial and organizational skills · Computer/General Office skills · ...

  • Community Unit School District 303

    Administrative Assistant

    4 days ago

    Community Unit School District 303 Saint Charles, United States

    JobID: 4740 · **Position Type**: · Secretarial/Clerical/Secretary 10-month**Date Posted**: · 5/13/2024**Location**: · St. Charles North High School**Date Available**: · 07/29/2024 · Required: · HS Diploma · Secretarial and organizational skills · Computer/General Office skills · ...

  • Velocity Ventures

    Administrative Assistant

    2 weeks ago

    Velocity Ventures Creve Coeur, IL, United States Freelance

    **Company Description** · We are a primary school located in Creve Coeur, IL with 368 students in 16 classes. · **Key Responsibilities** · - Perform all tasks related to school administration, such as: · - Providing information to students and parents · - Assisting with personnel ...

  • LHH Recruitment Solutions

    Administrative Assistant

    1 day ago

    LHH Recruitment Solutions Saint Louis, United States

    Job Description · Job DescriptionJob Title: Administrative Assistant · Compensation: $45,000 to $50,000 annual · LHH Recruitment Solutions is seeking an Administrative Assistant in St. Louis, MO. As an Administrative Assistant, you will play a key role in ensuring the smooth fun ...

  • SAINT LOUIS UNIVERSITY

    Administrative Assistant

    1 week ago

    SAINT LOUIS UNIVERSITY St. Louis, United States Full time

    Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health ca ...

  • Park Lawn Memorial Group, LLC.

    Administrative Assistant

    6 days ago

    Park Lawn Memorial Group, LLC. Saint Louis, United States

    Job Description · Job DescriptionWhy Work for Ziegenhein-Gravois? · Service · At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. · Work with leading experts in the f ...

  • GritHR Solutions, LLC

    Administrative Assistant

    3 days ago

    GritHR Solutions, LLC Saint Louis, United States

    Job Description · Job DescriptionWe are looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our management and sales teams with diverse projects and provide general ...

  • St. Louis Housing Authority

    Administrative Assistant

    1 week ago

    St. Louis Housing Authority Saint Louis, United States

    Job Description · Job DescriptionPOSITION SUMMARY: · We are seeking a dynamic and organized Administrative Assistant to join our Property Management Department. This role will provide crucial administrative support to ensure the efficient operations of our property management off ...

  • GritHR Solutions, LLC

    Administrative Assistant

    1 week ago

    GritHR Solutions, LLC Saint Louis, United States

    Job Description · Job DescriptionMana Supply Company is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our management and sales teams with diverse projects and ...

  • CareSTL Health

    Administrative Assistant

    6 days ago

    CareSTL Health Saint Louis, United States

    Job Description · Job DescriptionCARESTL HEALTH is a Non for Profit, Federally Qualified Health Center (FQHC) serving St. Louis communities and school-based operations. · Position Summary: · The Administrative Assistant will support the Medical Administrator (s) in performing c ...

  • Healy Construction Services, Inc.

    Executive Administrative Assistant

    1 day ago

    Healy Construction Services, Inc. Crestwood, United States

    **About Us**:Founded in 1988, Healy Construction Services, Inc. is a nationwide construction general contractor known for delivering high-quality projects on time and within budget. Our continued growth and success have created a need for a highly motivated Executive Assistant wh ...

  • International Institute of St. Louis

    Administrative Assistant

    1 week ago

    International Institute of St. Louis Saint Louis, United States

    Job Description · Job DescriptionAre you passionate about making a positive impact on the lives of refugees? Do you thrive in a challenging and rewarding environment? If so, we have an exciting opportunity for you · In this role, as Administrative Assistant at the International I ...

  • Above All Personnel

    Administrative Assistant

    1 week ago

    Above All Personnel Saint Louis, United States

    Job Description · Job DescriptionDuties: · Serve as point of contact for the Payroll Manager and Supervisor · Handle all incoming and outgoing correspondence · Answer calls and screen visitors · Contact candidates, schedule interviews, and coordinate schedules · Create various re ...

  • Horizon Innovations

    Administrative Assistant

    1 week ago

    Horizon Innovations Edwardsville, United States

    About the Company · The company was founded in 1885 and has established itself as an internationally recognized, medium-sized company in the field of professional cleaning and maintenance. With a deep-rooted tradition and a constant drive for innovation, we offer comprehensive so ...

  • Stellar Enterprises

    Executive Assistant Administration

    2 weeks ago

    Stellar Enterprises Cool Valley, MO, United States Freelance

    What can you expect? · - You will support the management in coordinating and implementing operational projects and tasks, acting as a liaison between cross-functional teams. · - You will create decision templates, performance reports, and presentations. · - You will organize the ...

  • Cascade Enterprises

    Administrative Assistant

    2 weeks ago

    Cascade Enterprises Imperial, MO, United States Freelance

    The Würzburg Mitte Hospital gGmbH is a major healthcare facility in Würzburg. The two locations, Juliusspital and Missioklinik, together form a hospital with 675 beds and more than 2,400 employees, treating approximately 30,000 patients annually. · To strengthen our **Patient Man ...

  • Crimson Technologies

    clerk' or 'administrative assistant'

    2 weeks ago

    Crimson Technologies Ladue, MO, United States Freelance

    **Location: Obernkirchen, Ladue, MO** · **Who are we?** We are an innovative statutory health insurance company that operates nationwide and is known for a variety of attractive benefits and services, making us one of the best in Germany. With over 120,000 insured members, we are ...