Executive Assistant - New York, United States - American Pipe & Lining Co Inc

American Pipe & Lining Co Inc New York, United States

1 week ago

Description

Job Description

Job DescriptionBenefits:

401(k)
Health insurance

We are currently hiring for the position of an Executive Assistant to join our team. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and coordination skills. Knowledge of QuickBooks and proficiency in Microsoft Excel is highly recommended for this role.

Responsibilities:
- Manage calendars, including scheduling and prioritizing
- Coordinate and prepare documents, presentations, reports, and other materials as needed.
- Assist with the preparation of work proposals, including data gathering, analysis, and formatting.
- Maintain accurate records, files, and databases, ensuring the confidentiality and security of sensitive information.
- Assist with bookkeeping and financial management tasks using QuickBooks, such as invoicing,
- Provide general administrative support, including handling correspondence, organizing meetings, and managing office supplies.

Requirements:
- Proven experience as an Executive Assistant or similar role, with a strong track record of supporting executives.
- Advanced proficiency in Microsoft Excel, with the ability to create and manipulate spreadsheets effectively.
- Knowledge of QuickBooks or similar accounting software is highly recommended.
- Excellent organizational skills and exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage multiple assignments simultaneously.
- Professional demeanor, with the ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and collaboratively as part of a team.

To apply for this position, please submit your resume and a cover letter highlighting your relevant experience and skills. Only applicants selected for an interview will be contacted.

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