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    Project Controls Administrator - Pasadena, United States - Fiedler Group

    Fiedler Group
    Fiedler Group Pasadena, United States

    6 days ago

    Default job background
    Description
    Fiedler Group is a Pasadena basedEngineering & Design firm serving Fortune 500 companies for over 60 years.

    We currently have an opening for a Project Controls Administrator who has apassion for Project Management and excited about taking on new challenges inthe engineering industry.

    About the Role

    The Project ControlsAdministrator is an integral member of the project team who is responsible for officesupport, accounting, administration, and reporting to the project team to keep theprojects running smoothly.

    To be successful in this role, the individual mustbe experienced in balancing several requests simultaneously without losingfocus, juggling various workloads across competing workstreams, while still ensuringcompletion of assigned tasks.

    Flexibility is a must for this role; and a"can-do" attitude with the ability to excel in wide-varying responsibilities isvital. This individual must have the ability to work independently and as aneffective, engaged team member in a fast-paced environment. Strong initiativeand follow through is essential for this job. The ability to operate in therole with the highest of ethical standards and professionalism is required.
    Assisting project managers in all administration functions and processes i.e. creation and maintenance of job files, new consultant set up, etc.
    Verify and document manage Sub Consultant paperwork (insurance certificates, Purchase Orders)
    Properly establish and maintain appropriate document controls by becoming familiar with the unique aspects of the program.
    Accurate and timely entry of project status notes into proprietary Project Tracking System.
    Monitor and status Project Managers on a monthly basis; client payments, billings, open Change Orders and proposals.
    Maintain document control for compliance in accordance with defined systems and procedures;
    Organize and implement formulated policies and procedures;
    Preparation and submission of reports, specifications, correspondence, spreadsheets, presentations to ensure that the highest quality editing and formatting are presented following branding guidelines;
    Attend project meetings and document minutes to ensure that all open actions items are closed out;
    Assists in the preparation of cost proposals for additional work including tracking Time & Material work.
    Utilize the financial systems to assist Project Manager in reviewing project financial performance;
    Interface and/or maintain liaison with project management, client, subcontractors, etc. on all planning and scheduling related items and functions including reporting requirements, progress status, new impacts, etc.
    Assists Principals and/or Project Managers in identifying potential technical/execution challenges and working with team on alternatives.
    Work cooperatively with co-workers, clients, and vendors.
    Cross training as needed in other administrative areas and other duties as assigned.

    Minimum Skills ORExperience Requirements:
    AA/BA/BS degree in business, management, construction or operations desired;
    Minimum 4 years of relevant experience in an engineering, architecture and construction environment preferred;
    Thorough knowledge and experience of billing/invoicing using purchase orders and subcontracts
    Advanced proficiency in Microsoft Office Suite applications is required;
    Exceptional verbal, written and presentation skills;
    Maintains an organized approach to managing daily activities, can juggle multiple demands efficiently and productively;
    Ability to handle confidential assignments with tact and diplomacy;
    Self-starter, flexibility, and adaptability-enjoys the challenges of change and supports a dynamic management team by shifting priorities and dealing with ambiguity;
    Strong problem-solving, strategic and creative thinking, and decision-making abilities;
    Delivers high quality work

    Compensation :
    This is a Full Time, Non-Exemptposition. Compensation commensurate with experience.

    At Fiedler Group, we prideourselves on the team atmosphere we have built and believe that a positive workenvironment not only fuels creativity and drive, but also provides acollaborative environment that fosters individual learning and growth.

    To thatend, we have developed the benefits package below to enhance our teams' overallemployment experience.

    Our benefits include:
    100% paid Vision,LTD, Life Insurance
    Flexible SpendingAccount
    Health andWellness Benefit
    401(k) Plan withimmediate vesting and company matching
    Training andEducational Opportunities
    DiscretionaryBonuses
    Tiered Paid TimeOff (PTO) starting at 15 days/year

    #J-18808-Ljbffr
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