Operations Support Specialist - Pasadena, United States - Alliance Technical Group

Alliance Technical Group

Verified Company

Pasadena, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

The Operations Support Specialist (OSS) reports to the Operations Support Manager and assists the Operations Managers (OM) of the offices they are assigned with a wide range of administrative and office support activities to facilitate the efficient operations of those offices.

Primary Functions

Finance:
Assist OM's with collecting Purchase Orders prior to mobilizations
Support OM's with getting updated Purchase Orders due to delay charges or

scope changes

Assist OM's with Account Receivable efforts as assigned
Collaborates with OMs, Business Development, and Tech Services on the

Proposal finalization process as needed

Travel:
Makes travel arrangements for field employees within their assigned offices
Assists with expense reports through Chrome River and fields questions from

assigned employees

Administration:
Serve as an administrative buffer between AST Operations and ATG support

service teams (HR, Safety, DOT, OPEX, IT) and the business service teams

(Finance, AP, AR)

Assists with correspondence, organizes, and summarizes information, and helps

with various presentations and reports

Other Functions

Supports Operations Managers in assigned office(s) in other activities such as:
Work with Fleet services to manage and maintain administrative needs for

vehicles

Order supplies needed for offices and secure equipment rentals for projects
Act as a liaison to facility vendors (i.e., landlords, housekeeping, pest control,

etc.) scheduling facility maintenance including any repairs

Prepares, ships, and tracks outgoing packages (including hazardous shipping)
Lends administrative assistance on various projects as required
Performs other duties as assigned
Collaborates with OPEX support services to create, update, and improve standard

operating procedures for assigned office (s).

Update and maintain databases including personnel training records
Assists with the creation of process training
Hosting assigned offices for OPEX workshops as needed

As required by applicable Pay Transparency laws, Alliance Technical Group provides a range of compensation for job postings within locations that have these requirements.

This position is also eligible for Alliance Technical Group's full benefits package and quarterly profit sharing bonus.