Jobs
>
Dallas

    Sales Support Administrator - Dallas, United States - Saylite

    Saylite
    Saylite Dallas, United States

    5 days ago

    Default job background
    Description

    Job Description

    Job Description

    Sales Support Administrator


    Job Description:


    Section I. General Overview & Reporting:

    The Sales Support Administrator is responsible for providing the behind-the-scenes support to our inside and outside team of Lighting Sales Consultants. This involves setting up and tracking all projects related to supplying lighting, and associated products to our customers' construction or retrofit projects. This also includes coordinating with the lighting sales consultants on quotes, proposals, sales orders, tasks, statuses, and deadlines, ensuring steps are not missed and deadlines are being met. May also provide backup sales assistance in the showroom when sales consultants are unavailable. This position reports to the GM of the showroom/retail facility.


    Section II. Duties & Areas of Responsibility:

    The primary duties of the Sales Support Coordinator consist of, but are not limited to, the following:

    • Track all projects (project data, statuses, updates, etc.)
    • Work w/lighting sales consultants to stay on top of projects
    • Assist lighting sales consultants in the preparation of quotes, proposals, sales orders, and coordination with material deliveries to meet construction deadlines
      Provide showroom sales assistance to project clients when lighting sales consultant is unavailable
    • Identify gaps in project timelines
    • Notify lighting sales consultants regarding upcoming deadlines during the life of the project
    • Proactively escalate issues if/when time markers are not tracking to deadlines
    • Change order follow up - assist the team in identifying missing change orders
    • Follow up with appropriate contacts to expedite return of missing change orders, to minimize risk of delayed billing or collection
    • Track and follow up on waivers as required by customers, working with Corporate AR.
    • Follow up on projects w/30-day terms via calls and emails
    • Create and maintain New Project Checklist
    • Create checklist (capturing all steps from start to finish), and modify as needed
    • Assist with gathering new project information internally and externally
    • Ensure all required documentation/information is gathered and distributed to all parties involved in the project
    • Set up project in the system (P21), capturing all billing data, tax info, contacts, etc.
    • Ensure billing can begin at time of shipment
    • Ensure payment of cash sale transactions, and accurate recording in the system
    • Develop and maintain relationships with internal/external customers and vendors
    • Participate in project meetings and project site meetings, where applicable
    • Other duties, as assigned; including reconciling daily store cash reporting, maintaining store Share Drive folders as necessary and assisting Corporate AR and AP with documents as necessary

    Section III: Necessary Skills and Attributes:

    • 3+ years project coordination or project administration experience preferably in construction building materials industries (or closely related field)
    • Outstanding organization skills and attention to detail
    • Proven outstanding customer service/support skills
    • Excellent verbal and written communication skills
    • Strong time management and planning abilities
    • Ability to assess and prioritize (with flexibility to change course as needed)
    • Tenacity & persistence to overcome obstacles and achieve objectives
    • Excellent interpersonal, and collaborative skills
    • Proven problem resolution and decision-making skills
    • Professional demeanor
    • Intermediate Microsoft Office skills (Word & Excel)
    • Ability to learn products & processes quickly
    • ERP experience helpful (P21)
    • Ability to work well both independently, and in team settings
    • High School diploma or GED

    Section IV: Physical Requirements:

    • Visual acuity required to read computer screens, written documents, inspect materials, products, etc.
    • Ability to speak and hear on the phone
    • Must be able to work sitting, standing, stooping, bending, and in squatting position
    • Manual dexterity required for computer work, to handle materials, supplies, etc.
    • Ability to lift up to 10 lbs.
    • Ability to work established business hours (generally Mon. - Fri. 8 a.m. to 5 p.m.)

    Note: The statements herein are intended to describe the general nature & levels of the work performed by employees, but are not a complete list of responsibilities, duties, & skills required of personnel so classified. Furthermore, they do not establish a contract for employment & are subject to change at the discretion of the employer.

    Job Posted by ApplicantPro
  • Western Advanced Network Solutions

    Support Administrator

    1 week ago

    Western Advanced Network Solutions Dallas, United States

    Job Description · Job DescriptionIT Support Administrator: Be the Tech Hero Customers Love · Do you thrive in a fast-paced environment, love helping people, and have a knack for troubleshooting tech issues? We're seeking a bright and motivated IT Support Specialist to join our fr ...

  • Crimson Solutions

    Administrator Support

    2 weeks ago

    Crimson Solutions Midlothian, United States

    The KATEK Group, headquartered in Munich, is one of the fastest growing electronics companies in Europe and aims to make a significant contribution to the "electrification of the world". KATEK sees itself as an end-to-end service provider for high-value electronics, covering the ...

  • CRD

    Office Administrative Support

    2 weeks ago

    CRD Dallas, United States

    About the job Office Administrative Support - Legal · OUR CLIENT has been at the forefront of office innovation since 1962, empowering digital workplaces, which means connecting people to information, faster and move conveniently. · IN THIS ROLE COMES WITH THE FOLLOWING RESPONS ...

  • Occidental Petroleum Corporation

    IT Site Support Administrator

    1 week ago

    Occidental Petroleum Corporation Dallas, United States

    We are looking for an experienced and self-motivated individual to fill the position of IT Digital Experience Expert/ Advisor with our manufacturing facilities located in Dallas, Texas. A successful candidate will ultimately be responsible for: Provi IT, Support, Administrator, C ...

  • Occidental Petroleum Corporation

    IT Site Support Administrator

    1 week ago

    Occidental Petroleum Corporation Dallas, United States

    Job Description - IT Site Support Administrator · IT Site Support Administrator · - · Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a l ...

  • IASIS Healthcare

    Learning Support Administrator

    1 hour ago

    IASIS Healthcare Dallas, United States

    Learning Support Administrator (Remote Position)Click Here to Apply OnlineJob DescriptionLocation: Steward Health CarePosted Date: 1/16/2024Job Type: Full TimeDepartment: HR Executive AdminAbout Steward Health CareNearly a decade ago, Steward Health Care System emerged as a diffe ...

  • National Carwash Solutions

    Regional IT Support Administrator

    1 week ago

    National Carwash Solutions Dallas, United States

    National Carwash Solutions has grown over the past 50 years to become North America's largest equipment, service, and cleaning solutions provider in the car wash industry. Our world-class brands are backed by the largest service network in the country with more than 300 dedicated ...

  • Jacobs

    IT ProjectWise Administrator/Support

    1 week ago

    Jacobs Dallas, United States

    Your Impact: · At Jacobs, we don't settle – always looking beyond to raise the bar and deliver with excellence. We apply our knowledge and innovation as welook tothe future with great optimism and focus. We don't settle until we give our best and know that we're making a differe ...

  • National Carwash Solutions, Inc.

    Regional IT Support Administrator

    5 days ago

    National Carwash Solutions, Inc. Dallas, United States

    Job Description · Job DescriptionNational Carwash Solutions has grown over the past 50 years to become North America's largest equipment, service, and cleaning solutions provider in the car wash industry. Our world-class brands are backed by the largest service network in the cou ...

  • Diabetes Reversal Group

    Sales Support Administrator

    1 week ago

    Diabetes Reversal Group Dallas, United States

    Job Description · Job DescriptionAbout Us: · Diabetes Reversal Group (DRG) was founded in 2009. We have the only Patented system in the world that reverses Type 2 Diabetes and helps diabetics get off their medications. We've helped almost 10,000 diabetics to date. · Primary Respo ...

  • Neptune Enterprises

    Project and Administrative Support

    3 weeks ago

    Neptune Enterprises Westlake, TX, United States Freelance

    **Project and Administrative Support (m/f/d).** · Location: Westlake, TX · Employment Type(s): Full-time · **Take off for your career** · Explore new perspectives and exciting challenges in the aerospace industry. · You will benefit from our many years of experience, comprehensiv ...

  • Hallmark Financial Services, Inc

    Agency Administrative Support

    2 weeks ago

    Hallmark Financial Services, Inc Dallas, United States OTHER

    Job Description: · Job Summary: · The Agency Admin Support will assist agency compliance with agency-and-producer licensing, E&O renewals, and commissions. · Essential Duties and Responsibilities include the following. Other duties assigned as needed. · Maintain and update agen ...

  • The University of Texas Southwestern Medical Center

    Administrative Customer Support Representative

    2 weeks ago

    The University of Texas Southwestern Medical Center Dallas, United States

    Join UT Southwestern in the Parking Services department as an Administrative Customer Support Representative. Required Experience and Education High school diploma or equivalent, and one (1) year experience in customer service or related field. Job D Administrative, Support, Repr ...

  • AlTi Tiedemann Global

    Office Manager/ Administrative Support

    2 weeks ago

    AlTi Tiedemann Global Dallas, United States

    Company Description · AlTi is the financial ideas company, delivering transformational solutions that create enduring value. We are a global wealth and asset manager, in the business of turning powerful ideas into high-performing strategies and solutions. Our clients are UHNW ind ...

  • HYATT Hotels

    Human Resources Administrative Support

    2 weeks ago

    HYATT Hotels Dallas, United States

    We Are Turning Jobs into Careers Care Connects Us at Hyatt and we are committed to a culture of warmth, empathy and respect. At Hyatt, there is a place for you to discover a career and be a part of our shared belief that hospitality is more than just Human Resource, Support, Admi ...

  • Hyatt

    Human Resources Administrative Support

    1 week ago

    Hyatt Dallas, United States

    Description: · We Are Turning Jobs into Careers · Care Connects Us at Hyatt and we are committed to a culture of warmth, empathy and respect. At Hyatt, there is a place for you to discover a career and be a part of our shared belief that hospitality is more than just a job - it's ...

  • Amentum

    Senior Administrative and Management Support

    2 weeks ago

    Amentum Dallas, United States Full time

    Amentum is seeking a Senior Administrative and Management Support . The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance a ...

  • Healthcare Highways, Inc.

    Administrative Sales Support Coordinator

    2 weeks ago

    Healthcare Highways, Inc. Dallas, United States

    Job Description · Job DescriptionJob Description · The Administrative Sales Support Coordinator position will support the TrueChoice Sales and Service team. They will be responsible for managing the sales proposal process and ensuring that the administrative and support functions ...

  • Amentum

    Administrative and Technical Support Specialist

    1 week ago

    Amentum Dallas, United States Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance ...

  • Amentum

    Senior Administrative and Management Support

    1 week ago

    Amentum Dallas, United States Full time

    Amentum is seeking a Senior Administrative and Management Support. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and ...